Clinic Admin Assistant: Streamlined Office & Scheduling

Fresenius Medical Care; Ottawa (IL); On-site; USD 19,000 - 30,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) with company match

Paid time off

Parental leave

Job summary

Fresenius Medical Care is seeking a detail-oriented administrator to provide broad secretarial and administrative support within the office. The role involves screening calls, scheduling, calendar maintenance, and coordinating meetings, with responsibilities across multiple departments as needed.

The ideal candidate has 1–2 years of related experience, strong business vocabulary, and proficient MS Office skills.

Qualifications

• Minimum 1–2 years of related experience.
• Knowledge of business & technical vocabulary.
• Familiar with standard business concepts, practices & procedures within administrative support.
• Able to employ basic reasoning and analytical skills.
• Proficient in computer software such as Microsoft Office products, spreadsheets, presentations, database programs.

Responsibilities

• Provide secretarial and administrative support.
• Execute confidential secretarial and administrative assignments.
• Set up and maintain official filing system and records management.
• Prepare memos, correspondence, agendas and minutes.
• Assist in department reporting and form completion.

Skills

Scheduling

Phone etiquette

Communication

Analytical thinking

Secretarial knowledge

Education

High School Diploma

Tools

Microsoft Office

Spreadsheets

Database programs

Job description

Fresenius Medical Care is seeking a detail-oriented administrator to provide broad secretarial and administrative support within the office. The role involves screening calls, scheduling, calendar maintenance, and coordinating meetings, with responsibilities across multiple departments as needed.

The ideal candidate has 1–2 years of related experience, strong business vocabulary, and proficient MS Office skills.