Clinic Admin - Scheduling & Records

Fresenius Medical Care AG; Ottawa (IL); On-site; USD 19,000 - 30,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Paid time off

Parental leave

Job summary

Fresenius Medical Care in Ottawa, IL seeks an experienced administrative assistant to perform secretarial and clerical duties, manage calendars, handle correspondence, and support management with confidential tasks. You will screen calls, process mail, arrange travel, prepare reports, and coordinate meetings with internal teams and external partners, maintaining filing systems and databases.

The role requires 1–2 years of related experience, proficiency in Microsoft Office, and strong

Qualifications

• 1–2 years of related experience.
• Knowledge of business vocabulary and procedures.
• Proficient in Microsoft Office and data handling.
• Professional front office etiquette.

Responsibilities

• Provide secretarial and administrative support including confidential tasks.
• Screen calls, open mail, schedule appointments and maintain calendars.
• Set up and maintain official filing systems and records.
• Prepare memos, agendas, minutes, and policy explanations.
• Coordinate travel arrangements and expense reports.
• Assist with department reporting and form completion.
• Interact with management and external customers; support various departments.

Skills

Organizational skills

Professional communication

Analytical reasoning

Front desk etiquette

Administrative support

Education

High School Diploma

Secretarial training

Tools

Microsoft Office

Excel

PowerPoint

Database programs

Job description

Fresenius Medical Care in Ottawa, IL seeks an experienced administrative assistant to perform secretarial and clerical duties, manage calendars, handle correspondence, and support management with confidential tasks. You will screen calls, process mail, arrange travel, prepare reports, and coordinate meetings with internal teams and external partners, maintaining filing systems and databases.

The role requires 1–2 years of related experience, proficiency in Microsoft Office, and strong