Clinic Administrative Specialist: Scheduling & Records

Fresenius Medical Care; Spokane (WA); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Paid time off

Parental leave

Performance-based bonuses

Job summary

Fresenius Medical Care is seeking a capable administrative assistant in Spokane, WA to provide comprehensive secretarial support and maintain efficient office operations. The role includes calendar upkeep, travel planning, and coordination of meetings with internal teams and external partners.

The ideal candidate will have 1–2 years of experience, strong MS Office skills, and familiarity with filing systems and records management.

Qualifications

• 1–2 years of related experience.
• Knowledge of business vocabulary and concepts.
• Proficient in Microsoft Office products and database programs.
• Able to employ basic reasoning and analytical skills.
• Experience handling incoming phone calls and front office etiquette.

Responsibilities

• Provide a broad range of secretarial and administrative support.
• Screen calls, open mail, schedule appointments and maintain calendars.
• Set up and maintain official filing system and records management.
• Prepare memos, agendas, minutes and policy explanations.
• Assist with department reporting and form completion.
• Arrange travel and complete expense reports.
• Coordinate internal or external meetings and interfaces with management at various levels.
• Support other departments as needed and participate in special projects.

Skills

Microsoft Office

Calendar management

Records management

Data entry

Front office etiquette

Education

High School Diploma

Secretarial training

Tools

Database programs

Spreadsheets

Job description

Fresenius Medical Care is seeking a capable administrative assistant in Spokane, WA to provide comprehensive secretarial support and maintain efficient office operations. The role includes calendar upkeep, travel planning, and coordination of meetings with internal teams and external partners.

The ideal candidate will have 1–2 years of experience, strong MS Office skills, and familiarity with filing systems and records management.