Executive Administrative Assistant (Remote)

Link-Up Overseas; Seattle (WA); Hybrid; USD 52,000 - 76,000; Full time

Job summary

A professional services company is seeking an Executive Administrative Assistant to support the IT Vendor Manager. This role involves managing IT documents, verifying invoices, and assisting with various administrative tasks. Candidates should be detail-oriented and proficient in Microsoft Office including Outlook and Excel. This remote position may require some onsite attendance. Strong communication skills are essential for this position.

Qualifications

• Strong project and process management skills, with ability to handle diverse tasks.
• Proficiency in managing emails, calendars, and schedules.
• Excellent verbal and written communication skills.
• Excellent attention to detail.

Responsibilities

• Support IT Vendor Management with document processing.
• Process and verify invoices using DocuSign.
• Update documents as needed and file electronically.
• Update documents as needed (data entry into excel and smartsheet for invoices and purchase requisitions)
• File documents electronically (adding documents to FileNet)
• Assist with IT travel reservations and onsite support setting up meeting rooms, group events, etc.
• Demonstrate attention to detail, customer/client focus, ethical conduct, initiative, manage execution, personal effectiveness/credibility, positive attitude, be professional

Skills

Attention to detail

Customer/client focus

Ethical conduct

Strong work ethic

Excellent communication

Calendar management

Education

High school diploma

Tools

Microsoft Office

DocuSign

FileNet

Outlook

Excel

Job description

About the job Executive Administrative Assistant (Remote)

The Executive Administrative Assistant will work closely with the IT Vendor Manager. This position will be involved in processing many of the IT documents relating to software/hardware and consulting. This position will help track and reconcile IT expenditures as well as follow the procedure to process IT invoices. This is not exclusively an essential onsite role but will require some onsite attendance (offsite/hybrid/remote). Schedule: Monday - Friday 8:00 a.m. to 5:00 p.m.

• Support IT Vendor Management with document processing and other duties as assigned
• Process vendor documents (NDAs, MSAs, SOWs, Invoices)
• Verify and process invoices using DocuSign
• Update documents as needed (data entry into excel and smartsheet for invoices and purchase requisitions)
• File documents electronically (adding documents to FileNet)
• Assist with IT travel reservations and onsite support setting up meeting rooms, group events, etc.
• Demonstrate attention to detail, customer/client focus, ethical conduct, initiative, manage execution, personal effectiveness/credibility, positive attitude, be professional

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

• High school diploma
• Strong project and process management skills, with the ability to handle a wide range of tasks
• Proficiency in Microsoft Office, including Outlook, Excel, PowerPoint, Word and DocuSign
• Experience in managing emails, calendars, and schedules
• Excellent communication and interpersonal skills
• High attention to detail

Other duties as assigned including but not limited to possible reallocation of efforts to other organizations per business need and management request.

• Excellent communicator both verbal and written
• Must demonstrate strong work ethic, detail oriented, flexible, and resolve situations and assist in finding answers or solutions