Administrative Assistant - Online Support (Remote)

Jobcertify; Dallas (TX); Remote; USD 35,000 - 50,000; Full time

Job summary

A leading online support company is seeking an Administrative Assistant to manage daily office operations and provide support to clients and staff. The role involves greeting visitors, coordinating conference room setups, and updating documents in the CRM. Ideal candidates should possess excellent communication and organizational skills, be team-oriented, and manage multiple priorities effectively. This position offers the opportunity to thrive in a fast-paced environment and contribute to various administrative tasks.

Qualifications

• Must have excellent verbal and written communication skills.
• Ability to manage multiple priorities and work independently.
• Must be a team player with exceptional organization skills.

Responsibilities

• Greet and direct visitors.
• Coordinate use of conference rooms and assist with setup.
• Update CRM with policies and documents.

Skills

Excellent verbal and written communication skills

Good interpersonal and customer service skills

Exceptional organization skills

Team player

Ability to work independently

Ability to manage multiple priorities

Ability to maintain confidentiality

Job description

Job Openings Administrative Assistant - Online Support (Remote)

About the job Administrative Assistant - Online Support (Remote)

The Administrative Assistant will assist with general administrative duties and day to day office operations. There will be a range of key responsibilities so this is a great role for those who are flexible, have a can-do attitude, and who thrive in a fast-paced environment

Responsibilities:

• Greet and direct visitors
• Coordinate use of conference rooms; assist in set-up and clean-up of conference rooms for management and/or client meetings including coordination, selection and ordering of food
• Provide administrative support to the Principal and others as requested to include:
  • Requesting information from clients such as census information
  <>Creating and updating client checklists
• Update CRM with policies, renewal dates, participants, premium, projections and documents
• Request and follow-up on signatures from client for renewal when necessary
• Create termination client vendor letters and follow through to make sure they are returned with signature and forwarded to the appropriate carrier(s)
• Print and binding of client presentations as needed
• Pulling reports from carrier websites as needed
• Assist with set up of seminars (on and off site) and day of tasks as needed

Provide office management duties to include but not limited to:

• Assist in review of service contracts on equipment from vendors
• Assist in maintaining all office equipment to include copiers, shredders, postage machine, etc. Be sure all equipment is kept in working order and coordinate with vendors if issues occur
• Assist staff in training of equipment when needed
• Assist in research, negotiating and price and purchase of office furniture and supplies
• Get and distribute mail on a daily basis. Send checks to corporate office.
• Order and maintain office supplies (paper, toner, kitchen supplies)

Other projects as assigned by management.

Requirements:

• Excellent verbal and written communication skills
• Good interpersonal and customer service skills
• Exceptional organization skills
• Must be a team player
• Ability to work independently
• Must be able to manage multiple priorities
• Able to maintain confidentiality

Experience:

• Excellent verbal and written communication skills
• Good interpersonal and customer service skills
• Exceptional organization skills
• Must be a team player
• Ability to work independently
• Must be able to manage multiple priorities