Executive Administrative Assistant (Remote)

Easy Recruiter; City of Rochester (NY); Remote; USD 45,000 - 60,000; Full time

Job summary

A reputable recruitment firm is looking for an Executive Administrative Assistant to work remotely. In this role, you will prepare documentation, coordinate projects, and act as a liaison between departments. The ideal candidate should have at least two years of administrative support experience and strong skills in research, project coordination, and presentation development. If you're organized and proactive, this opportunity is for you.

Qualifications

• Two years of administrative support experience of increasing variety and/or complexity.
• Thorough knowledge of department policies, procedures, and goals.

Responsibilities

• Prepare complex documentation, reports, charts, graphs, and spreadsheets.
• Coordinate special projects and develop advanced presentation materials.
• Prioritize and resolve inquiries via phone, e-mail, and in person.

Skills

PC proficiency

Research skills

Presentation development

Project coordination

Education

High school education or equivalent

Job description

About the job Executive Administrative Assistant (Remote)

In support of a department or group of professionals, this role involves independently resolving moderately complex administrative problems, often requiring research. Tasks are diverse and advanced, including documentation, project coordination, budgeting, and presentation development.

Duties and Responsibilities

• Independently prepare more complex documentation, reports, charts, graphs, and spreadsheets at designated intervals and as requested.
• Coordinate special projects.
• Research budget variance and follow up to resolve issues.
• Develop advanced presentation materials.
• Prioritize and resolve inquiries (phone, e‑mail, in person).
• Schedule and maintain calendar of appointments, meetings, and travel itineraries, and coordinate related arrangements.
• Act as a liaison between the department and external groups.
• Explain policy/procedures to other parties based on knowledge of the company and department guidelines.
• Collect, compile and analyze moderately complex data and information.
• Perform other related duties incidental to the work described herein.

Required Qualifications

Education

• High school education or equivalent.

Experience

• Two years of administrative support experience of increasing variety and/or complexity.

Knowledge, Skills, and Abilities

• Creatively uses PC, word processing and other office tools.
• Thorough knowledge of department policies, procedures, and goals.

Healthcare Admin Jobs is an affirmative action/equal opportunity employer committed to providing employment opportunity without regard to an individual’s age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.