Executive Administrative Assistant — On-Site & Travel

UST; Austin (TX); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

401(k) with employer matching

Medical, dental, and vision insurance

Paid time off: vacation, sick days, +

Life insurance and disability coverage

Job summary

UST in Austin, Texas seeks an Administrative Assistant to provide high-level administrative support to executives and the operations team. The role requires on-site presence and strong communication, with responsibilities spanning meeting coordination, travel arrangements, expense reporting, and handling confidential information.

With 2-4 years of experience and a High School Diploma/GED, you will contribute to cross-functional collaboration, document creation, and process improvement while

Qualifications

• 2-4 years of experience in an administrative role or similar
• Understanding how teams integrate with others to achieve objectives
• Ability to guide junior team members informally and solve routine problems

Responsibilities

• Provide administrative support to leaders within a global organization
• Prepare correspondence and create effective charts and presentations
• Screen calls and resolve requests on behalf of supported individuals (as allowed)
• Coordinate meetings, video conferences, and travel via Corporate Travel
• Back up an Executive Assistant during absences and peak periods
• Prepare, submit and track executive expense reports per policy
• Handle confidential information with discretion and build relationships across regions

Skills

Business Operations

Compliance Management

Event Management

Expense Management

Education

High School Diploma/GED

Job description

UST in Austin, Texas seeks an Administrative Assistant to provide high-level administrative support to executives and the operations team. The role requires on-site presence and strong communication, with responsibilities spanning meeting coordination, travel arrangements, expense reporting, and handling confidential information.

With 2-4 years of experience and a High School Diploma/GED, you will contribute to cross-functional collaboration, document creation, and process improvement while