Senior Executive Assistant to CEO | Onsite in Austin

VVater; Austin (TX); On-site; USD 90,000 - 120,000; Full time

Job summary

VVater is seeking an on-site Executive Assistant to the CEO in Austin. You will own the CEO's calendar, travel, inbox triage, meeting logistics, expenses, and the hundreds of small details needed for peak performance.

You will act as gatekeeper, coordinator, and a polished first impression for investors, customers, and partners. You will anticipate needs, handle complex scheduling, coordinate domestic and international travel, draft communications, and support executive events.

Qualifications

• 5+ years of experience as an Executive Assistant supporting a C-level executive, ideally a CEO or Founder.
• Mastery of complex calendar management, domestic and international travel coordination, and expense management.
• Exceptional written and verbal communication; professional and error-free.
• Impeccable organization with attention to detail; nothing falls through the cracks.
• Discretion with confidential information; judgment under pressure.
• Proficiency with Microsoft 365 and modern productivity tools; comfort with AI tools.

Responsibilities

• Own and optimize the CEO's calendar, schedule, reschedule, and protect time against top priorities.
• Plan and book all travel, flights, hotels, ground transportation, itineraries, domestic and international.
• Triage the CEO's inbox, surface what needs attention, draft responses, and route requests with discretion.
• Prepare for meetings with agendas, briefing notes, and materials; coordinate logistics and tech setup.
• Capture notes and action items, drive follow-through, and support executive events end-to-end.
• Provide light personal support where appropriate, with total discretion; interact with stakeholders professionally.

Skills

Calendar management

Travel coordination

Expense management

Communication

Gatekeeping

AI tools proficiency

Discretion

Ambiguity tolerance

Job description

VVater is seeking an on-site Executive Assistant to the CEO in Austin. You will own the CEO's calendar, travel, inbox triage, meeting logistics, expenses, and the hundreds of small details needed for peak performance.

You will act as gatekeeper, coordinator, and a polished first impression for investors, customers, and partners. You will anticipate needs, handle complex scheduling, coordinate domestic and international travel, draft communications, and support executive events.