Administrative Assistant

The HT Group; Austin (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

The HT Group in Austin, TX seeks an Administrative Assistant to provide comprehensive admin support to the Executive Assistants, coordinating meetings, travel, PO processing, and confidential information with discretion.

This is an onsite, contract-to-hire position requiring 3+ years of admin experience, strong MS Office skills, and excellent organizational and communication abilities in a fast-paced environment.

Qualifications

• 3+ years of experience in a similar administrative support position.
• Excellent organizational and time-management skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong attention to detail and a professional, customer-service-focused approach.
• Positive, proactive, and adaptable with the ability to exercise independent judgment in a dynamic environment.

Responsibilities

• Support Executive Assistants with planning and coordinating meetings, conferences, and company events.
• Coordinate meeting logistics, catering, and travel arrangements as needed.
• Manage purchase orders, corporate credit card activity, and accounts payable reconciliations.
• Partner with internal teams to support local and global events.
• Provide coverage and administrative support when Executive Assistants are out of the office.
• Handle sensitive and confidential information with professionalism and discretion.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Independent judgment

Proactive/adaptable

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

The HT Group has a technology client in Austin, TX looking for an Administrative Assistant who is organized, proactive, and adaptable to provide comprehensive administrative support to the Executive Assistant team while developing the skills needed to grow into an Executive Assistant role. This position will support day-to-day administrative functions, meeting and event coordination, travel logistics, and financial processes while handling sensitive and confidential information with discretion.

This is a fully onsite, contract-to-hire position in Austin, TX 78735.

Responsibilities:

• Support Executive Assistants with planning and coordinating meetings, conferences, and company events.
• Coordinate meeting logistics, catering, and travel arrangements as needed.
• Manage purchase orders, corporate credit card activity, and accounts payable reconciliations.
• Partner with internal teams to support local and global events.
• Provide coverage and administrative support when Executive Assistants are out of the office.
• Handle sensitive and confidential information with professionalism and discretion.

Requirements:

• 3+ years of experience in a similar administrative support position; technology industry experience is a plus but not required.
• Excellent organizational and time-management skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong attention to detail and a professional, customer-service-focused approach.
• Positive, proactive, and adaptable with the ability to exercise independent judgment in a dynamic environment.