Onsite Executive Assistant to Senior Leaders

University-of-St.-Augustine-For-Health-Sciences; Austin (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

University of St. Augustine for Health Sciences seeks an experienced executive administrative assistant to support senior leadership. The role requires campus presence in Austin five days a week, handling calendars, travel, budgets and reporting with proficiency in Word, Excel and PowerPoint.

You will prepare meetings, create presentations, process expenses in PeopleSoft and maintain confidential files. Prior higher-ed experience is highly valued.

Qualifications

• Minimum 5–7 years of administrative support experience, preferably at executive level.
• Experience in higher education is highly preferred.
• Proactive, organized and able to anticipate leadership needs.

Responsibilities

• Provide comprehensive executive administrative support to senior leaders.
• Schedule calendars across time zones; coordinate meetings and travel.
• Prepare agendas, minutes, reports and PowerPoint presentations.
• Process expenses and maintain confidential files and records.
• Coordinate campus events and front desk coverage across locations.
• Communicate professionally with internal departments and external contacts.

Skills

Word

Excel

PowerPoint

Outlook

SharePoint

Data reporting

Education

High school diploma or equivalent

Business/associates degree preferred

Tools

PeopleSoft

Job description

University of St. Augustine for Health Sciences seeks an experienced executive administrative assistant to support senior leadership. The role requires campus presence in Austin five days a week, handling calendars, travel, budgets and reporting with proficiency in Word, Excel and PowerPoint.

You will prepare meetings, create presentations, process expenses in PeopleSoft and maintain confidential files. Prior higher-ed experience is highly valued.