Executive Admin & Office Manager (Temporary)

Exacta; Austin (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

Exacta Systems in Austin, TX, seeks a highly organized Administrative Assistant & Office Manager for a temporary role through December 31, 2026. You will support the President and Executive Team, coordinate meetings, travel, and calendars, and handle routine correspondence in a fast-paced office environment.

The position requires strong MS Office and communication skills, with 2–5 years of related experience and a Bachelor’s Degree preferred.

Qualifications

• Bachelor’s Degree preferred.
• Minimum 2–5 years of related experience or training.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide administrative support to President and Executive Team.
• Coordinate meetings, agendas, and travel arrangements.
• Manage calendars, travel requests, and reporting.
• Prepare routine correspondence and maintain office supplies.
• Greet visitors and manage mail and deliveries.
• Support office operations and special projects.

Skills

MS Office proficiency

Calendar management

Communication skills

Team collaboration

Education

Bachelor’s Degree preferred

Tools

Outlook

Administrative tools

Job description

Exacta Systems in Austin, TX, seeks a highly organized Administrative Assistant & Office Manager for a temporary role through December 31, 2026. You will support the President and Executive Team, coordinate meetings, travel, and calendars, and handle routine correspondence in a fast-paced office environment.

The position requires strong MS Office and communication skills, with 2–5 years of related experience and a Bachelor’s Degree preferred.