Onsite Administrative Assistant: Path to Executive Support

The HT Group; Austin (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

The HT Group in Austin, TX seeks an Administrative Assistant to provide comprehensive admin support to the Executive Assistants, coordinating meetings, travel, PO processing, and confidential information with discretion.

This is an onsite, contract-to-hire position requiring 3+ years of admin experience, strong MS Office skills, and excellent organizational and communication abilities in a fast-paced environment.

Qualifications

• 3+ years of experience in a similar administrative support position.
• Excellent organizational and time-management skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong attention to detail and a professional, customer-service-focused approach.
• Positive, proactive, and adaptable with the ability to exercise independent judgment in a dynamic environment.

Responsibilities

• Support Executive Assistants with planning and coordinating meetings, conferences, and company events.
• Coordinate meeting logistics, catering, and travel arrangements as needed.
• Manage purchase orders, corporate credit card activity, and accounts payable reconciliations.
• Partner with internal teams to support local and global events.
• Provide coverage and administrative support when Executive Assistants are out of the office.
• Handle sensitive and confidential information with professionalism and discretion.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Independent judgment

Proactive/adaptable

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

The HT Group in Austin, TX seeks an Administrative Assistant to provide comprehensive admin support to the Executive Assistants, coordinating meetings, travel, PO processing, and confidential information with discretion.

This is an onsite, contract-to-hire position requiring 3+ years of admin experience, strong MS Office skills, and excellent organizational and communication abilities in a fast-paced environment.