Senior Executive Assistant to Leadership | Strategic Admin

University of St. Augustine for Health Sciences; Austin (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

University of St. Augustine for Health Sciences is seeking an experienced executive administrative assistant to support senior institutional leadership on the Austin campus.

The role requires on-campus presence five days a week and a high level of proficiency in Word, Excel, and PowerPoint. Responsibilities include calendar management across time zones, travel coordination, expense reporting, and preparation of presentations and reports for senior leaders.

Qualifications

• Requires 5–7 years of administrative support experience, preferably at executive level.
• Experience in higher education is highly preferred.
• Must have a high school diploma, college degree or equivalent experience.

Responsibilities

• Manage calendars across time zones and coordinate group meetings.
• Coordinate domestic and international travel itineraries.
• Provide door-to-door front-line communication between senior leadership and internal departments.
• Manage expense reports and data entry in relevant systems.
• Prepare agendas, documents, and presentations for meetings.
• Maintain organized, confidential files and records.

Skills

Multitasking

Communication

Customer service

Collaboration

Education

High school diploma

College degree or equivalent

Tools

MS Outlook

Word

Excel

PowerPoint

SharePoint

Visio

Job description

University of St. Augustine for Health Sciences is seeking an experienced executive administrative assistant to support senior institutional leadership on the Austin campus.

The role requires on-campus presence five days a week and a high level of proficiency in Word, Excel, and PowerPoint. Responsibilities include calendar management across time zones, travel coordination, expense reporting, and preparation of presentations and reports for senior leaders.