Executive Administrative Assistant — Office & Records

GetJobSmart; San Diego (CA); On-site; USD 45,000 - 54,000; Full time

Job summary

Catalyst Ridge Group in San Diego, CA is seeking a detail-oriented Secretary to support daily office operations and administrative tasks. The role focuses on organization, records management, scheduling, and ensuring smooth communication across teams.

You will manage correspondence, coordinate meetings, assist with reports and presentations, and maintain a professional office environment. A 2-year administrative background and proficiency in Microsoft Office are required.

Qualifications

• High school diploma or equivalent required.
• 1–2 years of administrative or secretarial experience.
• Proficient in Word, Excel, PowerPoint; Outlook.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.

Responsibilities

• Manage and maintain office records and files.
• Coordinate and schedule meetings, appointments, and travel arrangements for executives and staff.
• Handle incoming and outgoing correspondence, including emails, calls, and mail.
• Assist with the preparation of reports, presentations, and other administrative documents.
• Provide clerical support to the executive team, including preparing agendas and minutes.
• Maintain and update the office calendar and scheduling system.
• Assist with preparation and distribution of newsletters, memos, and internal communications.
• Perform other administrative duties as assigned.

Skills

Strong organizational skills

Excellent communication skills

Ability to work independently and as a

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Word

Excel

Outlook

PowerPoint

Job description

Catalyst Ridge Group in San Diego, CA is seeking a detail-oriented Secretary to support daily office operations and administrative tasks. The role focuses on organization, records management, scheduling, and ensuring smooth communication across teams.

You will manage correspondence, coordinate meetings, assist with reports and presentations, and maintain a professional office environment. A 2-year administrative background and proficiency in Microsoft Office are required.