Executive Assistant

Integrated Resources Inc.; San Diego (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading company is seeking an Executive Assistant II for a 6-month position in San Diego, CA. This role involves providing comprehensive administrative support to executive staff, managing calendars, coordinating meetings, and undertaking special projects. The ideal candidate should possess strong organization skills, excellent communication abilities, and proficiency in various software applications.

Qualifications

• Experienced in administrative duties and office procedures.
• Proficient with word-processing and spreadsheet software.
• Ability to manage executive's calendar and schedule meetings.

Responsibilities

• Handles general office procedures and administrative duties.
• Manages executive's calendar, travel, and correspondence.
• Develops presentations and compiles reports.

Skills

Communication

Organization

Time Management

Job description

Job Title: Executive Assistant II Duration: 6 months Location: San Diego , CA

Job Profile Summary :

Experienced level administrative position, provides administrative and clerical support to executive staff (COO, CEO) Works independently and handles a wide variety of office duties and special projects.

Essential Functions:

· Independently handles a wide variety of general office procedures and administrative duties such as setting-up and maintaining filing systems, composing and proofreading documents, collecting and compiling data, and coordinating the flow of reports, invoices, or records.

· Answers the telephone and screens incoming calls and communications.

· Organizes and expedites flow of work through executive’s office.

· Manages executive’s calendar, travel, correspondence and budget. Maintains schedules and coordinates meetings with multiple staff members. (This is a major one)

· Establishes and maintains confidential files.

· Uses word-processing, spreadsheet software, or graphics software to create detailed presentations or confidential documents. May maintain, manipulate, or utilize a moderately complex computerized database and/or spreadsheet to record and compile data.

· Coordinates or completes special projects according to manager’s general instructions. May assist manager or other staff members with more complex and detailed projects.

· Personally responds to internal and external requests for information within scope of assigned responsibility and departmental guidelines.

· Follows up with executive reports to save executive time.

· Develops and prepares presentations and reports.

· Performs other office duties as assigned .

Additional Information

All your information will be kept confidential according to EEO guidelines.