Secretary

Catalyst Ridge Group; San Diego (CA); On-site; USD 45,000 - 54,000; Full time

Job summary

Catalyst Ridge Group in San Diego, CA is seeking a detail-oriented Secretary to support daily office operations and administrative tasks. The role focuses on organization, records management, scheduling, and ensuring smooth communication across teams.

You will manage correspondence, coordinate meetings, assist with reports and presentations, and maintain a professional office environment. A 2-year administrative background and proficiency in Microsoft Office are required.

Qualifications

• High school diploma or equivalent required.
• 1–2 years of administrative or secretarial experience.
• Proficient in Word, Excel, PowerPoint; Outlook.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.

Responsibilities

• Manage and maintain office records and files.
• Coordinate and schedule meetings, appointments, and travel arrangements for executives and staff.
• Handle incoming and outgoing correspondence, including emails, calls, and mail.
• Assist with the preparation of reports, presentations, and other administrative documents.
• Provide clerical support to the executive team, including preparing agendas and minutes.
• Maintain and update the office calendar and scheduling system.
• Assist with preparation and distribution of newsletters, memos, and internal communications.
• Perform other administrative duties as assigned.

Skills

Strong organizational skills

Excellent communication skills

Ability to work independently and as a

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Word

Excel

Outlook

PowerPoint

Job description

Catalyst Ridge Group, a key player in financial services, is hiring a Secretary in San Diego, CA. This full-time role involves managing office operations and supporting employees with administrative tasks.

Daily tasks include handling correspondence, scheduling appointments, managing office supplies, and assisting with meetings. You will also be responsible for maintaining office records and ensuring compliance with company policies.

You will work in a team environment at our San Diego office, collaborating with colleagues to support the smooth operation of the office and the success of the company.

The salary range for this position is between $45,000 and $54,247 per year, depending on experience and qualifications.

Employees can expect a comprehensive benefits package, which includes:

• health insurance to cover medical expenses
• a retirement plan to help save for the future
• paid time off to allow for personal and professional development

Requirements include a high school diploma or equivalent, typically obtained after completing 12 years of education in the United States. Applicants should have 1-2 years of administrative experience, which could involve tasks such as managing schedules, coordinating meetings, or handling correspondence. Proficiency in the Microsoft Office Suite is essential, including skills in Word for document creation and editing, Excel for data management and analysis, and PowerPoint for presentation design. Strong organizational skills are necessary to manage multiple tasks and deadlines effectively, while excellent communication skills are crucial for interacting with colleagues, clients, and stakeholders.

Responsibilities:

• Manage and maintain office records and files, ensuring they are organized and easily accessible.
• Coordinate and schedule meetings, appointments, and travel arrangements for executives and employees.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Assist with the preparation of reports, presentations, and other administrative documents.
• Provide clerical support to the executive team, including preparing agendas, taking minutes, and scheduling meetings.
• Maintain and update the office calendar and scheduling system.
• Assist with the preparation and distribution of newsletters, memos, and other internal communications.
• Perform other administrative duties as assigned.

Qualifications:

• High school diploma or equivalent.
• Minimum of 2 years of experience in an administrative or secretarial role.
• Proficient in Microsoft Office Suite, particularly Word, Excel, and Outlook.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Keen attention to detail and accuracy.
• Familiarity with financial services industry is a plus.