Executive Administrative Assistant - Global Travel & Events

Pfizer Belgium; Tampa (FL); On-site; USD 31,000 - 51,000; Full time

Job summary

The Administrative Assistant provides executive, operational, and administrative support to designated members of the Controllers Leadership Team (CLT) and their teams across Tampa and Memphis. Responsibilities include calendar and travel management, meetings, communications, and site coordination to ensure a consistent colleague experience.

This role handles confidential information and supports HR and governance activities across multiple time zones, with occasional work outside US hours and

Qualifications

• High school diploma or GED required.
• 4+ years of executive admin experience supporting senior leaders.
• Advanced Microsoft 365 skills with calendar, communication, and data tasks.

Responsibilities

• Owns and manages calendars across time zones for senior leaders.
• Coordinates leadership meetings, travel, and events across sites.
• Drafts and distributes leadership communications and site updates.
• Supports site engagement, HR data, and org-chart inputs.
• Manages expense reporting and corporate card processes.
• Plans domestic and international travel and visits, with logistics.
• Supports site operations, communications channels, and reports.

Skills

Microsoft 365

Outlook calendar mgmt

Teams

SharePoint

PowerPoint

Excel

Lookups

Pivot tables

Reconciliations

Time zones coordination

Education

High school diploma or GED

Tools

Workday

Tririga

ServiceNow

Viva Engage

Job description

The Administrative Assistant provides executive, operational, and administrative support to designated members of the Controllers Leadership Team (CLT) and their teams across Tampa and Memphis. Responsibilities include calendar and travel management, meetings, communications, and site coordination to ensure a consistent colleague experience.

This role handles confidential information and supports HR and governance activities across multiple time zones, with occasional work outside US hours and