Executive Assistant to Senior Leaders | Travel & Calendar

Catalent; Tampa (FL); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

PTO & holidays

Healthcare coverage

401(k) match

Tuition reimbursement

Job summary

Catalent, a global drug development and delivery leader, seeks an Executive Assistant in Tampa, FL to provide proactive administrative support to senior executives. You will manage complex calendars, coordinate domestic and international travel, and prepare executive-level materials in a fast-paced, highly regulated environment.

The role requires coordinating meetings across time zones, supporting travel logistics, and acting as a liaison among leadership teams.

Qualifications

• Minimum of three years’ experience supporting senior leaders in an executive assistant role.
• Willingness to work extended hours or overtime as business needs.
• Reliable transportation.
• Ability to sit, stand, walk regularly and occasionally lift 0–15 pounds.

Responsibilities

• Provide comprehensive, proactive administrative support to senior executives, ensuring efficient day-to-day operations.
• Manage complex calendars, scheduling internal and external meetings across multiple time zones, with flexibility for urgent and last-minute changes.
• Coordinate domestic and international travel, including flights, ground transportation, accommodation, visas, and passport renewals.
• Prepare, edit, and compile executive-level presentations, reports, dashboards, and briefing materials.
• Support planning and execution of onsite and virtual meetings, including agendas, logistics, catering, and follow-up actions.
• Act as a key liaison with other Executive Assistants to align schedules, travel plans, and leadership activities.
• Process and reconcile travel and expense reports using Concur.
• 5% annual travel expectations.
• Other duties as assigned.

Skills

Calendar management

Travel coordination

Executive support

Stakeholder liaison

Concur experience

Education

High school diploma

College degree

Tools

Concur

Job description

Catalent, a global drug development and delivery leader, seeks an Executive Assistant in Tampa, FL to provide proactive administrative support to senior executives. You will manage complex calendars, coordinate domestic and international travel, and prepare executive-level materials in a fast-paced, highly regulated environment.

The role requires coordinating meetings across time zones, supporting travel logistics, and acting as a liaison among leadership teams.