Executive Admin & Travel Coordinator (Remote)

BeOne Medicines Ltd.; Hopewell (NJ); Hybrid; USD 51,000 - 63,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

Paid Time Off

Wellness

Job summary

BeOne Medicines Ltd. is seeking a Senior Administrative Assistant to provide high-quality administrative support to executive functions.

The role includes calendar management, meeting planning, and international travel coordination, with onboarding coordination for new hires. The position requires at least 5 years of experience supporting senior leaders, strong organizational and communication skills, and proficiency with Microsoft Office and collaboration tools.

Qualifications

• Minimum of 5+ years’ experience assisting high level leaders; multiple disciplines a plus.
• Extensive experience in efficient multi-tasking between business partners and priorities.
• Ability to independently work in an ambiguous yet fast-paced environment.

Responsibilities

• Coordinate and manage complex daily calendars for executives.
• Plan and logistics for meetings and events, including domestic and international travel.
• Schedule candidate interviews and onboarding activities.
• Process expense reports and reconcile corporate charges per policy.
• Support vendor onboarding, purchasing, and invoicing activities.

Skills

Microsoft Office

Outlook

Concur

Zoom

MS Teams

Education

Bachelor’s degree

Job description

BeOne Medicines Ltd. is seeking a Senior Administrative Assistant to provide high-quality administrative support to executive functions.

The role includes calendar management, meeting planning, and international travel coordination, with onboarding coordination for new hires. The position requires at least 5 years of experience supporting senior leaders, strong organizational and communication skills, and proficiency with Microsoft Office and collaboration tools.