Senior Administrative Assistant – Global Ops & Exec Support

BeiGene; San Carlos (CA); On-site; USD 51,000 - 63,000; Full time

Job summary

BeOne seeks a Senior Administrative Assistant to provide high level support to the Digital & AI organization. You will manage complex calendars, coordinate domestic and international travel, schedule interviews, draft communications, handle confidential materials, and support events and onboarding.

The ideal candidate has 5+ years supporting executives, excellent organizational and communication skills, proficiency in MS Office, and the ability to work in a fast-paced environment with changing

Qualifications

• Minimum of 5+ years' experience assisting high level leaders.
• Extensive experience multi-tasking between business partners and priorities.
• Ability to work independently in a fast-paced, changing environment.
• Strong organizational and communication skills and a team-oriented approach.
• Demonstrated ability to relate well with all levels of management and peers.

Responsibilities

• Support GSDS by actively managing administrative/project support and coordinating travel arrangements.
• Prepare/host key department meetings and draft/review/send communications for executives.
• Organize and schedule meetings, townhalls, onboarding and corporate events with budget consideration.
• Handle expenses and reconcile corporate credit card expenditures monthly.
• Coordinate onboarding for new employees, including equipment setup and introductions.
• Maintain confidentiality of communications and documents.

Skills

Administrative support

Calendar management

Travel coordination

Communication skills

Problem solving

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Concur

Zoom

Job description

BeOne seeks a Senior Administrative Assistant to provide high level support to the Digital & AI organization. You will manage complex calendars, coordinate domestic and international travel, schedule interviews, draft communications, handle confidential materials, and support events and onboarding.

The ideal candidate has 5+ years supporting executives, excellent organizational and communication skills, proficiency in MS Office, and the ability to work in a fast-paced environment with changing