Senior Executive Assistant & Global Office Operations Lead

Beeline Medicines; Cambridge (MA); Hybrid; USD 110,000 - 149,000; Full time

Benefits offered by this job

Hybrid schedule

Equity eligibility

Discretionary bonus

Job summary

Beeline Medicines is seeking a Senior Executive Assistant & Office Operations professional to provide high-level executive support to the Research & Development leadership and manage Boston‑based office operations. The role supports a globally distributed leadership team and collaborates with the CMO EA and RDLT on meetings and strategic initiatives.

The ideal candidate will be polished, resourceful, and discreet, with the ability to juggle complex calendars, travel planning, and urgent

Qualifications

• Education: Bachelor’s degree or equivalent professional experience required.
• Minimum of 15 years of experience supporting Csuite executives in global environments.
• Experience in biotechnology or life sciences strongly preferred; R&D or clinical development is a plus.
• Proven ability to support multiple senior leaders with discretion, professionalism, and confidence.
• Experience across global time zones and supporting internationally based executives.
• Experience supporting industry congresses, scientific meetings, and senior level external engagements.
• Advanced proficiency in Microsoft Office; familiarity with AI-enabled productivity tools a plus.

Responsibilities

• Provide dedicated support to assigned executives and collaborate with cross-functional teams.
• Manage complex calendars, travel, expenses, and evolving priorities.
• Coordinate leadership meetings, strategic planning sessions, governance forums, and high-priority engagements.
• Prioritize requests with sound judgment to align leadership time with priorities.
• Manage calendars across multiple global time zones and coordinate with internal and external stakeholders.
• Coordinate domestic and international travel, multi-stop itineraries, and executive briefings.
• Support interactions with external stakeholders, advisors, investigators, and partners.
• Anticipate needs, identify risks, and propose solutions to keep priorities on track.
• Coordinate office supplies, inventory, and employee amenities with the EA team.
• Review facilities expenses and identify opportunities for cost optimization.
• Support facilities matters, vendor relationships, and building management.
• Support company-wide initiatives and events as part of the EA team.
• Assist with town halls, all-hands meetings, and employee engagement activities.
• Adapt to evolving business needs and organizational priorities.
• Perform other duties as assigned.

Skills

Csuite support

Global time zones

Executive presence

Discretion

Travel planning

Calendar management

Vendor management

Communication

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

DocuSign

SharePoint

Coupa

SAP

Concur

Video conferencing tools

Job description

Beeline Medicines is seeking a Senior Executive Assistant & Office Operations professional to provide high-level executive support to the Research & Development leadership and manage Boston‑based office operations. The role supports a globally distributed leadership team and collaborates with the CMO EA and RDLT on meetings and strategic initiatives.

The ideal candidate will be polished, resourceful, and discreet, with the ability to juggle complex calendars, travel planning, and urgent