Senior Executive Assistant, Global Operations

BeiGene, Ltd.; San Carlos (CA); On-site; USD 51,000 - 63,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

FSA/HSA

Life Insurance

Paid Time Off

Wellness

Job summary

BeOne Medicines Ltd. in San Carlos, CA is seeking a Senior Administrative Assistant to provide strategic administrative support to the Digital & AI organization and related functions, performing a broad range of operational activities independently.

You will manage busy calendars, coordinate meetings and travel, schedule interviews, onboard new staff, handle confidential communications, and collaborate with IT and Workplace Services to maintain efficient office operations.

Qualifications

• 5+ years of experience supporting high-level leaders.
• Experience multi-tasking between business partners and priorities.
• Ability to work independently in a fast-paced, ambiguous environment.
• Strong organizational and communication skills.

Responsibilities

• Coordinate and manage complex daily calendars.
• Coordinate and logistical planning of meetings and events.
• Domestic and international travel arrangements.
• Schedule candidate interviews.
• Maintain office supplies and handle mail.
• Ensure confidentiality of communications and documents.

Skills

High level admin support

Calendar management

Communication skills

Team collaboration

Problem solving

Education

Bachelor’s degree

Tools

Microsoft Office

Outlook

Concur

Zoom

Job description

BeOne Medicines Ltd. in San Carlos, CA is seeking a Senior Administrative Assistant to provide strategic administrative support to the Digital & AI organization and related functions, performing a broad range of operational activities independently.

You will manage busy calendars, coordinate meetings and travel, schedule interviews, onboard new staff, handle confidential communications, and collaborate with IT and Workplace Services to maintain efficient office operations.