Executive Admin to 4 MDs — Private Equity, Onsite + WFH

Career Group; San Francisco (CA); On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

Benefits

PTO (paid time off)

Overtime pay

Job summary

Career Group is seeking an experienced Administrative Assistant to support four Managing Directors in a fast-paced private equity environment in San Francisco. You will manage complex calendars, coordinate domestic travel, handle expenses in Concur, and prepare meeting materials with precision.

The ideal candidate is highly organized, proactive, tech-savvy, with 2–7 years of executive-support experience, superb communication, and the ability to multitask in a high-volume setting.

Qualifications

• 2–7 years of executive assistant or admin experience.
• Experience supporting executives in professional services preferred.
• Proficient with Microsoft Office and calendar tools.

Responsibilities

• Provide high-level administrative support to four Managing Directors.
• Manage complex calendars and scheduling.
• Coordinate domestic business travel and itineraries.
• Process expenses using Concur and internal systems.
• Monitor emails and prioritize time-sensitive requests.
• Prepare and format presentations and meeting materials.
• Coordinate meeting logistics and in-office arrangements.
• Greet clients and support in-office meetings.
• Collaborate with the admin team and provide coverage as needed.
• Maintain responsiveness and flexibility, including overtime when required.

Skills

Executive support

Calendar management

Prioritization

Communication

Tools

Microsoft Office

Concur

Job description

Career Group is seeking an experienced Administrative Assistant to support four Managing Directors in a fast-paced private equity environment in San Francisco. You will manage complex calendars, coordinate domestic travel, handle expenses in Concur, and prepare meeting materials with precision.

The ideal candidate is highly organized, proactive, tech-savvy, with 2–7 years of executive-support experience, superb communication, and the ability to multitask in a high-volume setting.