Executive Assistant - Partner, MD & CFO

SELECT SEARCH CONSULTANTS LP; Houston (TX); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical benefits

Paid parking or bus pass

Vacation

Paid holidays

Job summary

A private equity firm in Houston is seeking a proactive Executive Assistant to support senior executives, including Partners and the CFO. Responsibilities include managing complex calendars, drafting correspondence, coordinating meetings and travel, and assisting with team events. The ideal candidate has 4-5 years of experience in a fast-paced environment, with a preference for financial services. This fully onsite role offers a business casual environment, medical benefits, paid parking, and vacation time.

Qualifications

• 4-5 years supporting senior level executives.
• Experience in a fast-paced environment.
• Financial services industry experience preferred.

Responsibilities

• Manage complex calendars for Partners and CFO.
• Draft and manage correspondence.
• Coordinate logistics for internal and external meetings.
• Assist with planning team events.
• Coordinate domestic travel arrangements.
• Process expense reports using Concur.

Skills

Proactivity

Communication skills

Interpersonal skills

Organizational skills

Microsoft Office proficiency

Tools

Concur

Salesforce

Job description

Private equity firm located in downtown Houston seeks proactive and highly organized Executive Assistant for a newly created position. Role works on a small, dynamic and engaging team, primarily supporting up to two Partners, a Managing Director, and the CFO.

Exciting opportunity to make an impact and shape a role in a professional, yet fun corporate culture!

Duties include

• Managing complex calendars for Partners, Managing Director, and CFO
• Drafting and managing correspondence, including engagement letters, memos, invoices and reports
• Coordinating logistics for internal and external meeting, including conference room scheduling and catering
• Assist with the planning and execution of team events, offsites, happy hours or professional development activities
• Coordinating domestic travel arrangements for a Parter and MD, including flights, hotels, ground transportation, etc.
• Preparing and processing expense reports using Concur; tracking and reconciling expenses
• Supporting day-to-day operations including shipping FedEx, ordering lunches and general coordination

Requirements

• Minimum of 4-5 years supporting senior level executives in a fast-paced environment
• Financial services industry experience preferred
• Highly organized, detailed and able to manage multiple priorities with minimal supervision
• Exceptional communication and interpersonal skills
• High level of professionalism and discretion
• Proficiency in Microsoft Office; experience with Concur and Salesforce preferred

Business casual office. Fully onsite Monday – Friday work schedule: 8:30 AM – 5:00 PM, with minimal after-hours demands. Bonus eligible role offers medical benefits, paid parking (or bus pass), vacation and paid holidays.