Executive Assistant at Growing Bay Area Private Equity Firm

Bloom Talent; San Francisco (CA); On-site; USD 125,000 - 150,000; Full time

Benefits offered by this job

100% covered benefits

401K with match

Flexible PTO

Daily lunch

Onsite parking

Wellness stipend

Job summary

Bloom Talent is seeking an Executive Assistant to support a seven-person team across investment, capital markets, and portfolio operations. The role manages complex calendars, coordinates high-volume travel for conferences and meetings, and handles expenses while supporting firm-wide events.

The position is in-office, five days a week on the Peninsula, Burlingame, with a compensation range of 125–150K DOE plus bonus and comprehensive benefits.

Qualifications

• 3+ years supporting multiple executives in fast-paced environments, ideally PE/VC/hedge fund.
• Exceptional organizational skills and attention to detail.
• Strong calendaring skills with prioritization and judgment.
• Excellent written and verbal communication with a polished professional presence.

Responsibilities

• Own complex calendar and scheduling management for a seven-person team across investment, capital markets, and portfolio operations.
• Coordinate high-volume travel for conferences, board meetings, and deal meetings with multi-person itineraries.
• Manage and process expenses and support transition to a new expense platform.
• Serve as polished point of contact for external stakeholders including executives at portfolio companies.
• Partner with operations on internal events and firm-wide initiatives.
• Provide seamless coverage with the other EA and anticipate needs before they arise.

Skills

Calendar management

Travel coordination

Communication

Organization

Stakeholder management

MS Outlook

Tools

Microsoft Outlook

PowerPoint

Excel

CRM familiarity

Job description

Established private equity firm is looking for an Executive Assistant to support a team of seven across its investment, capital markets, and portfolio operations groups. This is a great opportunity to join a tight-knit Bay Area office at a firm that has grown quickly over the last five years, partnering with a second EA on a busy, high-visibility desk. In this role, you'll own complex calendars and scheduling, coordinate a high volume of travel for conferences, board meetings, and deal meetings, manage expenses, and support the operations team on events and firm-wide initiatives. Someone who is polished and professional, naturally organized, and brings a no-job-too-small attitude, with the judgment to reprioritize quickly as deals come together or fall apart. Previous experience at a private equity firm, venture capital firm, or hedge fund is strongly preferred. This is an in-office role, 5 days/week, based in Burlingame, and candidates must be based on the Peninsula. 125-150K DOE + bonus, 100% covered benefits, 401K with match, flexible PTO, daily lunch, onsite parking, and a monthly wellness stipend.

Responsibilities

• Own complex calendar and scheduling management for a team of seven, balancing shifting priorities across the investment, capital markets, and portfolio operations groups.
• Coordinate a high volume of travel, including conferences, board meetings, and deal meetings, often aligning multi-person itineraries.
• Manage and process expenses, and support the transition to a new expense platform.
• Serve as a polished point of contact for external stakeholders, including executives at portfolio companies.
• Partner with the operations team on internal events, team gatherings, and firm-wide initiatives.
• Work closely with the other Executive Assistant to provide seamless coverage across the team.
• Anticipate needs and keep the team a step ahead, flagging conflicts and resolving logistics before they become issues.

Qualifications

• Previous 3+ years of experience supporting multiple executives in a fast-paced environment, ideally at a private equity firm, venture capital firm, or hedge fund.
• Exceptional organizational skills and attention to detail.
• Strong strategic calendaring skills with the ability to assess priorities and make judgment calls on scheduling without being asked.
• Excellent written and verbal communication skills, with a polished, professional presence when interacting with senior external stakeholders.
• Proactive and solutions-oriented with an instinct to anticipate needs rather than wait for direction.
• Comfortable owning high-volume travel coordination for several people at once.
• Ability to reprioritize quickly and stay composed when timelines shift on short notice.
• A naturally helpful, no-job-too-small mentality, with humility, integrity, and a strong work ethic.
• Proficient with the Microsoft ecosystem, including Outlook, Teams, PowerPoint, and Excel; familiarity with CRM and expense-management platforms is a plus.
• Must be based on the Peninsula and able to work in office 5 days per week.