Executive Assistant I Private Equity Firm

Confidential Company; New York (NY); Hybrid; USD 120,000 - 130,000; Full time

Job summary

Confidential Company in Midtown Manhattan is seeking an Executive Assistant I to support senior investment operations professionals in a fast-paced environment. The role is hybrid with 4 days onsite and 1 day remote, offering a base salary of $120,000–$130,000 with discretionary bonus and flexible hours.

Responsibilities include managing calendars, coordinating meetings across time zones, arranging travel, processing expenses, and preparing executives with agendas and materials for meetings.

Qualifications

• 5+ years of Executive Assistant experience supporting senior executives
• Experience in private equity, investment management, financial services, or fast-paced professional environments
• Demonstrated success managing complex calendars and high-volume scheduling
• Experience coordinating extensive domestic and international travel and handling expense management
• Strong written and verbal communication skills
• Advanced proficiency with Microsoft Office, particularly Outlook

Responsibilities

• Manage complex calendars for senior investment professionals and portfolio operations leaders
• Coordinate high-volume internal and external meetings across multiple stakeholders and time zones
• Anticipate scheduling conflicts and provide proactive solutions
• Arrange domestic and international travel with detailed itineraries
• Process and reconcile expense reports accurately
• Ensure executives are prepared for meetings with agendas, materials, and logistics
• Track follow-ups and deadlines to support seamless execution
• Coordinate interactions with investors, portfolio company executives, candidates, consultants, and partners
• Provide administrative support for recruiting at executive level for portfolio companies
• Assist with special projects and ad hoc initiatives
• Collaborate with the broader administrative team to maintain a team-oriented culture

Skills

Calendar management

Meeting coordination

Travel coordination

Expense management

Executive support

Communication

Tools

Microsoft Office

Outlook

Job description

Executive Assistant I — Private Equity Firm

Midtown Manhattan

Compensation: $120,000–$130,000 base salary DOE + discretionary bonus

Work Schedule: Hybrid, 4 days onsite, 1 day remote

Hours: 9:00 AM – 6:00 PM, with flexibility as needed

About the Opportunity

A growing private equity firm is seeking a highly polished, proactive Executive Assistant to support senior members of the investment operations team. This is a high-visibility role that requires exceptional organizational skills, strong business judgment, and the ability to operate effectively in a fast-paced environment with competing priorities.

The ideal candidate is a true business partner who thrives on creating structure, anticipating needs, and ensuring senior professionals can operate at maximum efficiency. This role offers exposure to both investment professionals and operational leaders across a collaborative and entrepreneurial organization.

Key Responsibilities

• Manage complex and ever-changing calendars for senior investment professionals and portfolio operations leaders
• Coordinate high-volume internal and external meetings across multiple stakeholders and time zones
• Anticipate scheduling conflicts and proactively identify solutions before issues arise
• Arrange domestic and international travel, including detailed itineraries and last-minute adjustments
• Process and reconcile expense reports accurately and efficiently
• Ensure executives are fully prepared for meetings through coordination of agendas, materials, and logistics
• Track follow-ups, action items, and key deadlines to support seamless execution
• Coordinate interactions with investors, portfolio company executives, candidates, consultants, and external partners
• Provide administrative support for recruiting-related activities involving executive-level talent searches for portfolio companies
• Assist with special projects and ad hoc initiatives as needed
• Partner closely with the broader administrative team to maintain a collaborative and team-oriented culture

Qualifications

• 5+ years of Executive Assistant experience supporting senior executives, partners, or investment professionals
• Prior experience within private equity, investment management, financial services, consulting, or other fast-paced professional environments preferred
• Demonstrated success managing complex calendars and high-volume scheduling
• Experience coordinating extensive travel and handling expense management
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Advanced proficiency with Microsoft Office, particularly Outlook