3+ year Executive Assistant - Private Equity

Mission Staffing; New York (NY); On-site; USD 100,000 - 140,000; Full time

Job summary

Mission Staffing is seeking an Executive Assistant to support C‑suite leaders in a fast‑paced private equity environment in NYC. You will manage calendars, coordinate complex travel, prepare briefing materials, and help drive strategic priorities with discretion and professionalism.

The role requires 3+ years supporting senior executives, a Bachelor’s degree, and advanced MS Office proficiency. On‑site schedule is 4–5 days per week in NYC, with a focus on efficiency and cross‑functional

Qualifications

• Bachelor’s degree or equivalent professional experience.
• 3+ years of experience supporting C‑suite or senior executives in a fast‑paced environment.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and travel coordination tools.

Responsibilities

• Provide high‑level executive and administrative support to the C‑suite.
• Coordinate complex domestic and international travel and related expenses.
• Support ad hoc projects and initiatives with research and briefing materials.
• Serve as liaison between executives and internal/external stakeholders.
• Handle sensitive information with discretion and professionalism.

Skills

Calendar management

Travel coordination

Executive support

Written & verbal communication

Discretion & confidentiality

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Executive Assistant – Private Equity - NYC

Compensation: $100,000–$140,000 base + 15–30% bonus

Experience: 3+ years

Schedule: 4–5 days on-site

Company Overview

Our client offers a collaborative, high-performance environment that values innovation, accountability, and partnership. They are seeking a driven Executive Assistant to provide high-level support to the C-suite and play a meaningful role in advancing strategic priorities.

Role Overview

This Executive Assistant will serve as a trusted partner to senior leadership, delivering seamless administrative support while operating as a proactive thought partner in a fast‑paced private equity setting. The role involves managing complex schedules and travel, supporting ad hoc initiatives, and ensuring executives can remain focused on high‑impact priorities. Success in this position requires discretion, anticipation of needs, and strong organizational judgment.

Key Responsibilities

Executive & Administrative Support

• Manage dynamic calendars, schedule meetings, and prioritize commitments to maximize executive efficiency
• Prepare and organize meeting materials, including agendas, presentations, and reports
• Screen and manage incoming communications, ensuring timely and appropriate follow-up

Travel & Expense Coordination

• Coordinate complex domestic and international travel, including flights, accommodations, and ground transportation
• Anticipate travel needs and oversee related documentation and expense tracking

Project & Operational Support

• Support ad hoc projects and firm initiatives, ensuring deadlines and objectives are met
• Conduct research and prepare briefing materials to inform executive decision‑making

Stakeholder & Relationship Management

• Act as a key liaison between executives and internal/external stakeholders
• Facilitate cross‑functional communication to support smooth day‑to‑day operations

Confidentiality & Professional Judgment

• Handle sensitive information with discretion and professionalism
• Exercise sound judgment while balancing competing priorities and shifting demands

Qualifications

• Bachelor’s degree or equivalent professional experience preferred
• 3+ years of experience supporting C‑suite or senior executives in a fast‑paced environment
• Demonstrated expertise managing complex calendars and travel logistics
• Strong organizational, time‑management, and multitasking skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); familiarity with project management tools a plus
• Ability to work independently while collaborating effectively with a team
• High level of professionalism, integrity, and a proactive, solutions‑oriented mindset