Administrative Assistant, Partnerships

Conrad N. Hilton Foundation; Westlake Village (CA); Hybrid; USD 50,000 - 65,000; Full time

Job summary

Conrad N. Hilton Foundation is seeking an Administrative Assistant to support the Senior Director, Strategic Partnerships and the team in a fast-paced, hybrid environment.

The role requires discretion, excellent written and verbal communication, and strong organizational skills to interact with senior executives, staff, vendors, and visitors. The successful candidate will anticipate needs, manage time-sensitive issues, and operate effectively in both virtual and office settings while upholding

Qualifications

• Experience handling highly confidential and critical details.
• Demonstrated ability to interact with senior-level executives and external partners.
• Strong organizational, written and verbal communication skills.

Responsibilities

• Provide administrative support to the Senior Director, Strategic Partnerships and team.
• Coordinate tasks and projects, ensuring timely completion in a fast-paced environment.
• Interact professionally with staff, vendors, visitors, and external partners.

Skills

Organizational skills

Written communication

Verbal communication

Confidentiality

Team collaboration

Job description

The Administrative Assistant provides support to the Senior Director, Strategic Partnerships, and team by carrying out various administrative activities and special projects. This position reports to the Senior Director, Strategic Partnerships, who will manage the workflow and performance.

The ideal candidate must be able to work well in a close team environment. The ability to professionally and competently interact with other administrative assistants and staff both within the Foundation as well as with outside partners is key. The individual must sometimes be able to handle highly confidential and critical details, and interact comfortably and skillfully with senior-level executives within and outside the Foundation, as well as with colleagues, vendors, and visitors. They will be expected to quickly resolve time-sensitive issues and exhibit strong organizational, written, and verbal communication skills. Attention to detail and the ability to anticipate needs are a must, especially in a fast-paced environment with shifting priorities. The individual will be expected to apply judgment, execute tasks with minimal direction, and have strong technical skills and comfort working both within a virtual and office environment. The successful candidate will also demonstrate commitment to diversity, equity, inclusion, and belonging.