Senior Executive Assistant to Partners | Travel & Operations

Hire Consulting Services; Pittsburgh (Allegheny County); On-site; USD 55,000 - 75,000; Full time

Job summary

Hire Consulting Services seeks a Senior Administrative Assistant to provide high-level support to senior leadership and manage day-to-day operations. The role balances executive scheduling with travel, expense management, and coordination of meetings, events, and internal communications.

The ideal candidate has 6+ years of administrative experience, superb organizational and communication skills, and a proactive, discreet, team-oriented mindset.

Qualifications

• 6+ years of administrative, executive assistant, or comparable professional experience.

Responsibilities

• Provide high-level administrative support to Partner-level and senior leadership.
• Manage complex calendars, meetings, appointments, and scheduling priorities.
• Coordinate domestic travel arrangements and develop detailed itineraries.
• Anticipate scheduling conflicts and shifting priorities to keep activities running smoothly.
• Communicate professionally with internal team members, executives, clients, vendors, and external stakeholders.
• Prepare reports, correspondence, presentations, and other materials as needed.
• Coordinate recurring and ad hoc meetings, including scheduling, preparation and distribution of materials, catering, and other meeting logistics.
• Help ensure conference rooms, common areas, and office supplies are maintained and stocked.
• Coordinate incoming supplies, deliveries, and other office-related needs.
• Provide reception coverage and assist with general administrative and clerical responsibilities.
• Coordinate travel schedules and prepare itineraries for senior team members.
• Assist with expense reporting and reconciliation, including backup for recurring expenses.
• Maintain documentation related to travel and expenses.
• Support CRM administration, data maintenance, and related business development activities.
• Assist with onboarding initiatives and internal communications.
• Assist with internal newsletters and firm communications.
• Provide administrative support for special projects and business development initiatives.
• Coordinate important mailings, including certified correspondence and filings.
• Maintain organized records and time-sensitive materials.
• Support operational and strategic initiatives to improve efficiency.
• Take ownership of special projects as needs evolve.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Organization

Attention to detail

Problem solving

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Concur

Microsoft Teams

Zoom

Job description

Hire Consulting Services seeks a Senior Administrative Assistant to provide high-level support to senior leadership and manage day-to-day operations. The role balances executive scheduling with travel, expense management, and coordination of meetings, events, and internal communications.

The ideal candidate has 6+ years of administrative experience, superb organizational and communication skills, and a proactive, discreet, team-oriented mindset.