Strategic Executive Assistant to Leadership

ADP, Inc.; Jacksonville (FL); On-site; USD 68,000 - 92,000; Full time

Job summary

ADP, Inc. is seeking an Executive Assistant to provide high-level administrative support to senior leaders.

The role involves managing complex calendars, coordinating travel, preparing executive-level materials, and ensuring precision in administrative tasks in a fast-paced environment. The successful candidate will handle confidential information with discretion, support CRM updates, and contribute to business development efforts, reporting to the Senior Executive Assistant.

Qualifications

• Bachelor's degree in business administration or related field preferred but not required.
• 5+ years of experience supporting senior executives in a fast-paced professional environment.
• Experience managing complex calendars, coordinating executive travel, preparing presentation materials, and processing expenses.

Responsibilities

• Manage and prioritize complex executive calendars across multiple time zones.
• Coordinate travel arrangements and optimize itineraries.
• Prepare executive materials, presentations, and reports at an executive level.
• Process and reconcile executive expenses with accuracy and timeliness.
• Maintain confidential information and ensure organizational charts and documentation are up to date.
• Support CRM updates and lookahead for business development opportunities.

Education

Bachelor's degree in business administration or related field

Tools

Ramp

CRM systems

Microsoft Office 365

Job description

ADP, Inc. is seeking an Executive Assistant to provide high-level administrative support to senior leaders.

The role involves managing complex calendars, coordinating travel, preparing executive-level materials, and ensuring precision in administrative tasks in a fast-paced environment. The successful candidate will handle confidential information with discretion, support CRM updates, and contribute to business development efforts, reporting to the Senior Executive Assistant.