Global Executive Assistant to Senior Leaders

Adams Street Partners; New York (NY); Sur place; USD 100 000 - 120 000; Plein temps

Avantages offerts par ce poste

Health insurance

401(k) with employer match

Paid parental leave

Paid time off

Résumé du poste

Adams Street Partners, a global private markets investment manager, is seeking an Executive Assistant to provide direct support to senior leadership in the New York office. The role requires a minimum of four scheduled in-office days per week and involves extensive calendar management, travel planning, expense processing, and CRM/data handling.

You will work in a fast-paced, collaborative environment with a focus on operational efficiency and client coordination, supporting leaders across

Qualifications

• 8–10 years of executive administrative support to senior executives in a financial services environment.
• Prior experience supporting senior level sales or investor relations professionals with high travel volume.
• Experience managing calendars, coordinating meetings, and arranging high US and international travel.
• Demonstrated team-player, independent thinker and self-starter with discretion.
• Professional presence with strong customer service orientation and effective communication.
• Respect for confidential information and a mature approach to discretion.
• Time management: multi-tasking, meeting deadlines, balancing priorities.
• Proficiency in Office 365 and CRM or expense tools such as Concur.

Responsabilités

• Calendar management across multiple time zones and across the global team.
• Travel planning including domestic and international arrangements.
• Prepare, review, and submit accurate expense reports.
• Coordinate meetings and travel with internal and external assistants.
• Enter and manage data in the CRM system.
• On-site meeting support and preparation of client materials.
• Provide back-up support to other administrative professionals.
• General office support and effective handling of communications.

Connaissances

Calendar management

Travel planning

Expense reports

CRM data entry

Office 365

Outils

Concur

CRM

Office 365

Description du poste

Adams Street Partners, a global private markets investment manager, is seeking an Executive Assistant to provide direct support to senior leadership in the New York office. The role requires a minimum of four scheduled in-office days per week and involves extensive calendar management, travel planning, expense processing, and CRM/data handling.

You will work in a fast-paced, collaborative environment with a focus on operational efficiency and client coordination, supporting leaders across