Strategic Executive Assistant to Center Director

University of Chicago; United States; Hybrid; USD 60,000 - 90,000; Full time

Job summary

The University of Chicago CTDS seeks an Executive Administrative Assistant to provide high-level support to the Center's Director, manage calendars, draft correspondence, and coordinate across university entities and external collaborators.

The role requires a proactive, detail-oriented self-starter with strong organizational skills, capable of handling multiple projects while maintaining confidentiality in a fast-paced environment.

Qualifications

• Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).
• Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.

Responsibilities

• Provides comprehensive advanced administrative support to the Center's faculty director and senior leadership for a diverse set of activities.
• Implements, oversees, and acts as gatekeeper for all aspects of scheduling for the Center’s faculty director.
• Represents the Director, Center, and University well in all internal and external verbal, written, and in-person correspondence.
• Builds relationships with a diverse set of vested parties and collaborators.
• Responds to inquiries and triages various avenues of correspondence, resolving routine and complex issues as needed.

Skills

Scheduling

Budget management

Executive communications

Calendar management

Project coordination

Leadership support

Education

Vocational training

Apprenticeships

Tools

Microsoft Office

Google Workspace

Job description

The University of Chicago CTDS seeks an Executive Administrative Assistant to provide high-level support to the Center's Director, manage calendars, draft correspondence, and coordinate across university entities and external collaborators.

The role requires a proactive, detail-oriented self-starter with strong organizational skills, capable of handling multiple projects while maintaining confidentiality in a fast-paced environment.