Executive Assistant to CEO — Remote/Hybrid & Strategic Ops

Aaronduncan; St. Louis (MO); On-site; USD 70,000 - 120,000; Full time

Job summary

ADI Global Partners in St. Louis seeks a Senior Executive Assistant to provide high‑level administrative support to the Founder/CEO and senior leaders.

The role requires a proactive, discreet, highly organized professional who can manage complex calendars, coordinate travel, prepare materials, and protect confidential information. Responsibilities include calendar and travel logistics, gatekeeping of communications, event support, and collaboration across the agency to enable strategic client

Qualifications

• 5+ years of experience as an executive assistant supporting C-level or senior leaders.
• Bachelor's degree preferred in business, communications, or related field, or equivalent high-level administrative experience.
• Advanced mastery of Microsoft Office Suite and tools like Zoom, Teams, Google Workspace; familiarity with PR/communications platforms is a plus.
• Superior organizational, multitasking, and detail-oriented abilities under pressure.
• Excellent written and verbal communication with a professional presence for high-profile interactions.

Responsibilities

• Manage intricate executive calendars across time zones, schedule client consultations, meetings, and events.
• Arrange domestic and international travel with detailed itineraries and expense reporting.
• Prepare professional materials for executive use, including presentations, crisis plans, and meeting agendas.
• Serve as gatekeeper for communications, prioritizing urgent matters during crises.
• Maintain strict confidentiality for client strategies, agreements, and agency plans.
• Plan and execute agency events, briefings, webinars, and networking opportunities.
• Support special projects such as research for client pitches and competitive intelligence.
• Track deadlines, action items, and deliverables with organized digital and physical files.
• Provide occasional personal support to executives while respecting professional boundaries.
• Collaborate across the agency to ensure seamless executive support.

Skills

Calendar management

Executive support

Discretion

Communication

Remote work

Education

Bachelor's degree

Tools

Microsoft Office

Zoom

Google Workspace

Teams

Job description

ADI Global Partners in St. Louis seeks a Senior Executive Assistant to provide high‑level administrative support to the Founder/CEO and senior leaders.

The role requires a proactive, discreet, highly organized professional who can manage complex calendars, coordinate travel, prepare materials, and protect confidential information. Responsibilities include calendar and travel logistics, gatekeeping of communications, event support, and collaboration across the agency to enable strategic client