Executive Admin Specialist (Temp) – Invoices & Travel

LHH; Austin (TX); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401K plan

Paid time off / holidays

Job summary

Our client, a private equity firm, seeks a polished Temporary Administrative Assistant to support senior leadership in San Antonio, onsite. The role covers invoice processing, expense reporting, and travel coordination, with an ASAP start through November and potential extension.

The ideal candidate has 3+ years in admin or executive support, comfort working with C-Suite executives, and strong organizational and confidentiality skills in a professional environment.

Qualifications

• 3+ years of admin or executive support in a corporate setting.
• Experience working with C-Suite executives strongly preferred.
• Experience with invoice processing, reconciliation, and expense reporting.
• Experience coordinating business travel (air, hotel, ground transport).
• Strong attention to detail and organizational skills.
• Professional communication and ability to handle confidential information.

Responsibilities

• Process and reconcile invoices.
• Prepare, submit, and reconcile expense reports.
• Coordinate domestic travel arrangements with providers.
• Review invoices and expenses for accuracy and resolve discrepancies.
• Maintain organized documentation for invoices, expenses, and travel.
• Communicate professionally with executives, employees, vendors, and external contacts.
• Manage multiple priorities in a fast-paced office.
• Provide additional administrative support as needed.

Skills

Administrative support

C-Suite interaction

Invoice processing

Expense reporting

Travel coordination

Tools

Concur

Job description

Our client, a private equity firm, seeks a polished Temporary Administrative Assistant to support senior leadership in San Antonio, onsite. The role covers invoice processing, expense reporting, and travel coordination, with an ASAP start through November and potential extension.

The ideal candidate has 3+ years in admin or executive support, comfort working with C-Suite executives, and strong organizational and confidentiality skills in a professional environment.