Alternatives Capital Formation - Administrative Assistant

Strategic Staffing Solutions; Dallas (TX); On-site; USD 38,572 - 41,328; Full time

Job summary

Join a leading investment management firm as an Administrative Assistant, where you will provide vital support in a dynamic team environment. This role requires exceptional organizational skills and the ability to manage complex calendars while ensuring seamless communication across various teams. You will be responsible for handling sensitive information with discretion and coordinating travel arrangements, all while thriving under pressure. This position offers the chance to work in a fast-paced environment that values professionalism, integrity, and teamwork. If you are a proactive problem solver with a keen eye for detail, this opportunity is perfect for you.

Qualifications

• 3-5 years of experience as an Administrative Assistant in a complex environment.
• Strong proficiency in MS Office and excellent communication skills required.

Responsibilities

• Provide administrative support including calendar management and travel arrangements.
• Handle confidential information and manage high volume phone calls professionally.

Skills

Administrative Support

Calendar Management

Communication Skills

Attention to Detail

MS Office Suite

Problem Solving

Team Collaboration

Confidentiality

Time Management

Education

High School Diploma

Bachelor's Degree (preferred)

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

Zoom

SAP Concur

Job description

Alternatives Capital Formation - Administrative Assistant

S3/Strategic Staffing Solutions has an opening for an Administrative Assistant for a leading Investment Management Firm in Dallas, TX. This position is open for W2 only at this time. Sorry, we cannot do C2C. Please read further if you are interested in joining a leading organization!

Pay Rate: $28-30/hr. W2

Qualifications & Responsibilities:

Provide administrative support in a team-oriented environment; Flexibility to support varying teams and cover where necessary:

• Proactive and detailed calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls.
• Manage a high volume of incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner.
• Coordinates domestic and international travel arrangements as required, including visa procurement, and processes expense reports or related invoices in a timely manner.
• Perform general administrative duties including but not limited to phone answering, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested.
• Handles highly confidential and sensitive client information with utmost discretion.
• Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required.
• Adhere to Compliance regulations and gain the relevant approvals.

Skills:

• Experience as an Administrative Assistant supporting executives in a complex environment, preferably in financial services, private sector or government.
• Ability to exercise excellent judgement and discretion in dealing with confidential material or handling highly sensitive information.
• Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally.
• Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment.
• Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication.
• Extreme attention to detail and organizational skills, with ability to prioritize tasks.
• Quick learner and self-starter with excellent anticipation skills.
• Pro-active problem solver and independent thinker; ability to follow-up as often as necessary.
• Highest degree of integrity, professionalism, and diplomacy is required.
• Strong proficiency in MS Word, Excel, PowerPoint, Outlook and Zoom is required.
• Familiar with expense platforms such as SAP Concur.
• Supportive team player with a positive attitude.
• 3-5 years of experience.

Seniority Level

Mid-Senior level

Employment Type

Contract

Job Function

Administrative

Industries

IT Services and IT Consulting and Investment Management