Temporary Executive Assistant

Career Group; New York (NY); On-site; USD 34,000 - 48,000; Full time

Job summary

Career Group is seeking a temp to possible perm Executive Assistant to support a private equity team in Midtown Manhattan. This is a true team-support role with a dynamic, no-ego mentality. The ideal candidate will be organized, proactive, and capable of handling a high-volume calendar and travel logistics.

Hours are 9:00am–5:00pm, fully onsite, with a fast-start, ongoing assignment. The role requires strong Microsoft Office skills and a collaborative approach to back up peers across the EA

Qualifications

• 3-5 years of administrative support experience in a corporate setting.
• Strong organizational skills and proactive approach.
• Ability to work in a fast-paced team environment.

Responsibilities

• Coordinate and schedule internal and external meetings.
• Prioritize Outlook calendar items for Professionals and keep them informed of changes.
• Schedule meetings and reserve conference rooms as needed.
• Coordinate domestic and international travel; handle travel logistics.

Skills

Calendar management

Travel coordination

Communication

Team collaboration

Tools

Microsoft Office Suite

Job description

Leading private equity firm is seeking a temp to possible perm Executive Assistant to support their team in New York. This is a true team support role and client is seeking a dynamic team player with no job is too big or too small mentality. The ideal candidate will be organized, hardworking, and possess a positive attitude.

This is an asap temp need that will be ongoing.

Hours: 9:00am – 5:00pm

*Fully Onsite

Location: Midtown

Responsibilities:

• Extensive coordination and scheduling of internal and external meetings
• Prioritize Outlook Calendar items on behalf of the Professionals, informing them of meeting changes and keeping them on schedule throughout the day
• Schedule meetings and conference rooms as necessary
• Coordinate all aspects of domestic and international travel, both business and personal
• Organize and create expense reports using Concur
• Answer phones, screen calls, and take messages as appropriate
• Greet external visitors upon arrival to the office
• Manage copy/print jobs that will entail high volume output
• Work closely in collaboration and partnership with peer EA team members by providing back-up support.
• Ad hoc projects as requested

Requirements:

• 3-5 years of prior administrative support experience in a corporate setting
• Organized, efficient, and proactive
• Ability to work as a team member and independently
• Strong proven knowledge of Microsoft Suite