Executive Assistant

Green Lion Search Group; Austin (TX); Presencial; USD 60 000 - 75 000; Tempo integral

Resumo da oferta

Green Lion Search Group is seeking an experienced Executive Assistant to provide high-level administrative and organizational support to a small executive team in Austin. The role involves managing complex calendars, coordinating meetings and travel, and helping keep day-to-day priorities organized and moving forward.

The ideal candidate is proactive, discreet, and comfortable handling a mix of business and personal support responsibilities.

Qualificações

• Strong organizational skills and the ability to manage competing priorities.
• Excellent written and verbal communication skills.
• Sound judgment and a professional, service-oriented approach.
• Ability to anticipate needs, solve problems independently and follow tasks through to completion.
• Comfort balancing business and personal support responsibilities.
• Flexibility when schedules or priorities change, including availability to travel as needed.
• Proficiency with Microsoft Office and common scheduling and communication tools.

Responsabilidades

• Manage complex calendars, coordinate appointments and resolve scheduling conflicts.
• Arrange meetings, prepare materials and track follow-up items.
• Coordinate travel arrangements, itineraries and related logistics.
• Travel as needed to provide administrative and logistical support for executives, meetings and other activities.
• Maintain schedules, task lists and reminders to help executives stay organized.
• Monitor and coordinate communications, ensuring timely responses and follow-through.
• Work closely with internal colleagues and external contacts to keep activities running smoothly.
• Assist with personal scheduling, appointments and other administrative needs.
• Handle sensitive information with discretion and confidentiality.
• Support special projects and other day-to-day needs as they arise.

Conhecimentos

Organizational skills

Written and verbal communications

Judgment and discretion

Problem solving

Travel coordination

Adaptability to changing priorities

Ferramentas

Microsoft Office

Scheduling tools

Communication tools

Descrição da oferta de emprego

Our client is seeking an experienced Executive Assistant to provide administrative and organizational support to a small executive team. This role will manage schedules, coordinate meetings and travel, and help keep day-to-day priorities organized and moving forward.

The ideal candidate is proactive, discreet and comfortable handling a mix of business and personal support responsibilities. Strong judgment, attention to detail and the ability to adapt to changing priorities are essential.

Responsibilities

• Manage complex calendars, coordinate appointments and resolve scheduling conflicts.
• Arrange meetings, prepare materials and track follow-up items.
• Coordinate travel arrangements, itineraries and related logistics.
• Travel as needed to provide administrative and logistical support for executives, meetings and other activities.
• Maintain schedules, task lists and reminders to help executives stay organized.
• Monitor and coordinate communications, ensuring timely responses and follow-through.
• Work closely with internal colleagues and external contacts to keep activities running smoothly.
• Assist with personal scheduling, appointments and other administrative needs.
• Handle sensitive information with discretion and confidentiality.
• Support special projects and other day-to-day needs as they arise.

Qualifications

• Prior experience supporting senior executives in an Executive Assistant.
• Strong organizational skills and the ability to manage competing priorities.
• Excellent written and verbal communication skills.
• Sound judgment and a professional, service-oriented approach.
• Ability to anticipate needs, solve problems independently and follow tasks through to completion.
• Comfort balancing business and personal support responsibilities.
• Flexibility when schedules or priorities change, including availability to travel as needed.
• Proficiency with Microsoft Office and common scheduling and communication tools.

This position is based in Austin, requires five days per week in the office, and includes travel to support the executive team as needed.