Senior Executive Assistant

AppleOne; Santa Barbara (CA); In loco; USD 48.000 - 58.000; Tempo pieno

Descrizione del lavoro

AppleOne Employment Services is seeking a Senior Executive Assistant for a temporary, fully onsite assignment in Santa Barbara, CA. The role supports top executives with calendar coordination, travel planning, expense processing, and meeting logistics during a fast-moving period.

The position requires 3+ years of experience in administrative or executive support, strong communication skills, and discretion. This is an on-site contract of about 5 weeks with immediate start in Santa Barbara.

Competenze

• 3+ years of administrative, executive support, office management, or related experience.
• Proficiency with Google Workspace and Microsoft Office applications.
• Excellent written and verbal communication skills.

Mansioni

• Manage complex executive calendars, scheduling, and meetings.
• Coordinate domestic and occasional international travel logistics.
• Arrange catering, meeting support, and stakeholder engagement.
• Process expense reports, credit card reconciliations, and approvals.
• Support executive leadership with daily operations and special projects.
• Maintain confidentiality and exercise discretion with sensitive information.

Conoscenze

Calendar management

Travel coordination

Expense processing

Executive support

Communication

Independent work

Strumenti

Google Workspace

Microsoft Office

Descrizione del lavoro

Job Summary

A Senior Executive Assistant is needed for a temporary, fully onsite assignment in Santa Barbara, CA. This approximately 5-week opportunity is ideal for an experienced administrative professional who can step in quickly, support executive leadership, and keep daily operations organized during a fast-moving period. In this role, you will work closely with senior leaders and internal stakeholders, providing high-level administrative support, calendar coordination, travel planning, expense processing, and meeting logistics. This is a great opportunity for someone who enjoys being trusted as a go-to resource, values professionalism and discretion, and thrives in a collaborative, leadership-facing environment.

Key Responsibilities

• Manage complex executive calendars, coordinate meetings, and support shifting priorities.
• Arrange domestic travel and occasional international travel logistics, including itineraries and related details.
• Coordinate catering, lunch orders, restaurant reservations, office visits, and meeting support.
• Process expense reports, credit card reconciliations, approvals, and related administrative tasks.
• Assist with special projects, executive priorities, and daily operational needs.
• Handle confidential information and occasional personal scheduling requests with professionalism and discretion.

Compensation and Benefits

• Pay range: $35 to $42 per hour.
• Job type: Contract/Temporary.
• Assignment length: Approximately 5 weeks.
• Schedule: Fully onsite.
• Location: Santa Barbara, CA.
• Start date: Immediate start.

Required Qualifications and Skills

• Manage executive calendars, scheduling, and meeting coordination.
• Coordinate travel logistics, catering, office visits, and stakeholder meetings.
• Process expense reports, credit card reconciliations, and administrative approvals.
• Support executive leadership with daily administrative operations and special projects.
• 3+ years of administrative, executive support, office management, or related professional experience.
• Strong experience managing calendars, schedules, meetings, and competing deadlines.
• Proficiency with Google Workspace and Microsoft Office applications.
• Excellent written and verbal communication skills.
• Ability to work independently and make sound decisions with minimal supervision.
• High level of professionalism, discretion, confidentiality, and attention to detail.
• Adaptable, resourceful, and comfortable supporting leadership in a fast-paced environment.

Preferred Qualifications

• Experience supporting senior leadership teams or multiple stakeholders.
• Event planning, travel coordination, or office operations experience.