Temporary Administrative Assistant

LHH; Austin (TX); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401K plan

Paid time off / holidays

Job summary

Our client, a private equity firm, seeks a polished Temporary Administrative Assistant to support senior leadership in San Antonio, onsite. The role covers invoice processing, expense reporting, and travel coordination, with an ASAP start through November and potential extension.

The ideal candidate has 3+ years in admin or executive support, comfort working with C-Suite executives, and strong organizational and confidentiality skills in a professional environment.

Qualifications

• 3+ years of admin or executive support in a corporate setting.
• Experience working with C-Suite executives strongly preferred.
• Experience with invoice processing, reconciliation, and expense reporting.
• Experience coordinating business travel (air, hotel, ground transport).
• Strong attention to detail and organizational skills.
• Professional communication and ability to handle confidential information.

Responsibilities

• Process and reconcile invoices.
• Prepare, submit, and reconcile expense reports.
• Coordinate domestic travel arrangements with providers.
• Review invoices and expenses for accuracy and resolve discrepancies.
• Maintain organized documentation for invoices, expenses, and travel.
• Communicate professionally with executives, employees, vendors, and external contacts.
• Manage multiple priorities in a fast-paced office.
• Provide additional administrative support as needed.

Skills

Administrative support

C-Suite interaction

Invoice processing

Expense reporting

Travel coordination

Tools

Concur

Job description

Temporary Administrative Assistant

Location: San Antonio, TX | 100% Onsite
Employment Type: Temporary / Contract, Full-Time
Duration: ASAP through the end of November, with potential to extend
Industry: Private Equity / Financial Services

Position Overview

Our client, a private equity firm, is seeking a polished and detail-oriented Temporary Administrative Assistant to provide administrative and operational support within their San Antonio office. This individual will work closely with senior leadership and will be responsible for invoice processing and reconciliation, expense reporting, and travel coordination.

The ideal candidate is highly organized, comfortable working with C-Suite executives, and able to manage confidential and detail-sensitive administrative responsibilities in a professional environment.

Key Responsibilities

• Process and reconcile invoices

• Prepare, submit, and reconcile expense reports

• Coordinate domestic travel arrangements, including booking airfare, hotels, and rental vehicles directly with providers

• Review invoices and expenses for accuracy and assist with resolving discrepancies

• Maintain organized documentation and records related to invoices, expenses, and travel

• Communicate professionally with executives, employees, vendors, and external contacts

• Manage multiple priorities and time-sensitive requests in a fast-paced office environment

• Provide additional administrative and office support as needed

Qualifications

• 3+ years of previous administrative or executive support experience in a professional corporate environment

• Experience regularly interacting with C-Suite/senior executives strongly preferred

• Experience with invoice processing, reconciliation, and expense reporting

• Experience with Concur preferred

• Experience coordinating business travel, including flights, hotels, and ground transportation

• Strong attention to detail and organizational skills

• Professional, polished verbal and written communication

• Ability to handle confidential information with discretion

• Comfortable working full-time onsite in San Antonio

• Ability to start as soon as possible

Pay Details: $25.00 to $27.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.