Executive Admin Assistant - Travel & Calendar Support

Spectraforce Technologies, Inc.; Austin (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Spectraforce Technologies, Inc. in Austin, TX is seeking an Administrative Assistant for a 6-month engagement. The role supports executives and teams with calendar management, travel coordination, document preparation, and office administration.

The ideal candidate has strong communication, problem-solving, and organizational skills, plus basic tech proficiency and the ability to handle multiple tasks in a dynamic environment.

Qualifications

• Associate degree or high school diploma with 2 years of administrative experience.
• Strong written/spoken communication required and ability to interact with executives.
• Proficient with common office software and technology.

Responsibilities

• Provide support to managers and department staff.
• Manage calendars, travel arrangements, and meetings.
• Prepare and proofread documents, reports, and presentations.
• Handle office tasks such as filing, expense processing, and vendor coordination.
• Coordinate domestic travel for a single traveler and arrange logistics.

Skills

Communication

Problem solving

Time management

Tech proficiency

Teamwork

Education

Associate degree

High school diploma + 2 years experience

Tools

Excel

SAP Concur

Microsoft Teams

Microsoft Outlook

Job description

Spectraforce Technologies, Inc. in Austin, TX is seeking an Administrative Assistant for a 6-month engagement. The role supports executives and teams with calendar management, travel coordination, document preparation, and office administration.

The ideal candidate has strong communication, problem-solving, and organizational skills, plus basic tech proficiency and the ability to handle multiple tasks in a dynamic environment.