Executive Admin Specialist: Calendar & Travel

Bank of America; Paramus (NJ); On-site; USD 34,000 - 72,000; Full time

Benefits offered by this job

Benefits eligibility

In-office culture supporting growth

Job summary

Bank of America seeks an experienced Administrative Assistant to provide confidential support to executives, including calendar management, travel coordination, and expense processing. You will prepare meeting materials, respond to inquiries, and help organize in-person meetings and off-sites in a fast-paced environment.

The role requires a minimum of 3+ years of relevant experience, strong communication, and proficiency with Microsoft Office tools, including Excel and PowerPoint.

Qualifications

• Minimum of 3+ years professional, Client focused or relevant internship experience required.
• Strong organizational skills with the ability to manage multiple priorities and detail orientation.
• Uses critical thinking and problem-solving to meet client needs.
• Proficient with technology to support digital banking tools and client services.
• Proficiency in Excel, PowerPoint, Copilot, and PowerPoint (duplicate noted).

Responsibilities

• Communicates with executives and line management to convey information.
• Answers manager's line, documents messages, and handles calls with judgment.
• Manages the calendar of multiple executives, resolving conflicts professionally.
• Arranges travel, expense reports, meetings, and appointments.
• Prepares meeting minutes and related documents with strong written skills.
• Prepares correspondence, reports, and forms for leaders, researching and resolving questions.

Education

High School Diploma or equivalent

Undergraduate degree or equivalent experience

Tools

Microsoft Office

Job description

Bank of America seeks an experienced Administrative Assistant to provide confidential support to executives, including calendar management, travel coordination, and expense processing. You will prepare meeting materials, respond to inquiries, and help organize in-person meetings and off-sites in a fast-paced environment.

The role requires a minimum of 3+ years of relevant experience, strong communication, and proficiency with Microsoft Office tools, including Excel and PowerPoint.