Senior Executive Admin: Calendar & Travel Support

Bank of America; Charlotte (NC); On-site; USD 70,000 - 95,000; Full time

Job summary

Bank of America is seeking an experienced Senior Administrative Assistant to provide confidential support to executives, manage calendars, coordinate travel, prepare reports, and handle correspondence for leaders across the organization.

You will organize in‑person meetings, prepare meeting materials, and ensure timely information flow while protecting sensitive information. The role requires excellent communication and strong organizational skills in a fast-paced environment.

Qualifications

• Minimum of 3 years of experience providing administrative support at the senior management level.
• Demonstrated ability to synthesize information across multiple initiatives and provide leadership with timely, actionable insights.
• Proven ability to manage multiple priorities and proactively engage partners to track progress, resolve dependencies, and ensure timely follow-through.
• Strong organizational awareness with understanding of how workstreams impact one another.
• Highly organized with strong time management and attention to detail.
• Ability to work effectively under pressure and maintain confidentiality.

Responsibilities

• Communicates with executives and line management to gather and convey relevant information.
• Answers manager's phone line, documents accurate messages, and handles calls with appropriate judgment.
• Manages the calendar of multiple executives proactively, resolving conflicts in a professional manner.
• Arranges and handles details related to travel arrangements, expense reports, meetings, and appointments.
• Prepares meeting minutes and related documents, using strong written and oral communication skills.
• Prepares correspondence, reports, and forms for leaders after interactions with internal and external customers.

Skills

Administrative support

Calendar management

Travel coordination

Outlook

MS Office

Communication skills

Confidentiality

Education

Bachelor's degree

Tools

Concur

Microsoft Excel

PowerPoint

Job description

Bank of America is seeking an experienced Senior Administrative Assistant to provide confidential support to executives, manage calendars, coordinate travel, prepare reports, and handle correspondence for leaders across the organization.

You will organize in‑person meetings, prepare meeting materials, and ensure timely information flow while protecting sensitive information. The role requires excellent communication and strong organizational skills in a fast-paced environment.