Executive Admin & Travel Coordinator (Global Support)

Bank of America; New York (NY); On-site; USD 34,000 - 72,000; Full time

Job summary

Bank of America is seeking a highly organized administrative professional to provide confidential support to senior management in a fast-paced environment. You will manage calendars, coordinate travel (domestic and international), assist with expense reporting, and prepare presentations while handling sensitive information with tact and discretion.

The role emphasizes polished communication, strong customer service, and the ability to multitask across multiple executives and teams, ensuring

Qualifications

• 3+ years of experience supporting a senior-level manager.
• Advanced proficiency in MS Office: Outlook, Word, PowerPoint, Excel.
• Strong written and verbal communication skills.
• Excellent organizational skills with strong attention to detail.
• Ability to multitask in a fast-paced environment.
• Professional, polished presence with strong customer service orientation.
• Strong phone, calendar management, and travel coordination skills.
• Experience with expense reporting and working in dynamic environments.
• Ability to handle sensitive information with tact and sound judgment.

Responsibilities

• Provide advanced, confidential administrative support to senior-level management.
• Communicate with executives and line management to gather and convey information.
• Manage calendars, schedule meetings, and coordinate conference calls.
• Arrange domestic and international travel, including visas.
• Process and track expense reports.
• Read, screen, and respond to incoming mail; ensure follow-through on requests.
• Liaise with external groups when coordinating events or executive travel.
• Support Sales with itineraries and conference logistics.
• Track speaking engagements, meetings, and conference calls in internal systems.
• Assist with preparing presentations and shepherding through publishing and compliance.
• Coordinate production and delivery of meeting materials.
• Collaborate with other office assistants and provide backup support.

Skills

Communication skills

Customer service orientation

Multitasking

Organization

Confidential information handling

Travel coordination

Phone and calendar management

Expense reporting

Tools

MS Office Suite

Job description

Bank of America is seeking a highly organized administrative professional to provide confidential support to senior management in a fast-paced environment. You will manage calendars, coordinate travel (domestic and international), assist with expense reporting, and prepare presentations while handling sensitive information with tact and discretion.

The role emphasizes polished communication, strong customer service, and the ability to multitask across multiple executives and teams, ensuring