Senior Executive Administrative Assistant Calendar & Travel

Hobbsnews; Charlotte, Northern (NC, KY); Hybrid; USD 65,000 - 95,000; Full time

Job summary

Bank of America is seeking an experienced Senior Administrative Assistant to provide confidential executive support, manage complex calendars, coordinate travel, and process expenses. The role supports multiple executives within the Global Payment Operations line, requiring strong organization, discretion, and communication skills.

You will prepare minutes, reports and correspondence, liaise with internal and external stakeholders, and help organize in-person meetings and off-sites as needed.

Qualifications

• Minimum of 3 years of experience providing administrative support at the senior management level.
• Ability to synthesize information across multiple initiatives and provide timely, actionable insights to leadership.
• Strong organizational and time management skills with ability to handle multiple priorities under pressure.
• Discretion and confidentiality when handling sensitive information; professional demeanor with executives.
• Excellent written and verbal communication; ability to interface with Senior Executives.

Responsibilities

• Communicates with executives and line management to gather and convey relevant information.
• Answers manager's phone line, documenting messages and handling calls with appropriate judgment.
• Manages the calendars of multiple executives, proactively resolving conflicts and scheduling effectively.
• Arranges travel, expense reports, meetings, and appointments.
• Prepares meeting minutes and related documents, using strong written and oral communication skills.
• Prepares correspondence, reports, and forms for leaders after interacting with internal and external customers.

Skills

Administrative Services

Attention to Detail

Customer Focus

Planning

Prioritization

Adaptability

Collaboration

Event Planning

Office Administration

Problem Solving

Facilities Management

Oral Communications

Written Communications

Recording/Organizing Information

Research

Education

Bachelor's degree preferred

Tools

Outlook/MS Office

Concur

Job description

Bank of America is seeking an experienced Senior Administrative Assistant to provide confidential executive support, manage complex calendars, coordinate travel, and process expenses. The role supports multiple executives within the Global Payment Operations line, requiring strong organization, discretion, and communication skills.

You will prepare minutes, reports and correspondence, liaise with internal and external stakeholders, and help organize in-person meetings and off-sites as needed.