Executive Admin & Programs Support Specialist

The Building People; Washington (District of Columbia); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Medical & Rx

Dental

Vision

Flexible Spending Accounts

401(k) Retirement Plan

Life Insurance/AD&D

Long Term Disability and Short-Term

Job summary

The Building People is seeking a Program Support Administrative Specialist to provide a broad range of administrative and program support functions within a government-facing environment in Washington, DC. The role emphasizes scheduling, correspondence management, data entry, and document preparation to support executives and teams.

You will manage complex calendars, draft communications, prepare briefings, and maintain filing systems while ensuring compliance with agency policies and

Qualifications

• 2+ years of administrative support experience.
• Proficiency in Microsoft Office Suite.
• Strong communication and organizational skills.
• Background screening may be required.

Responsibilities

• Provide high-level administrative support to executives.
• Coordinate complex calendars and meetings.
• Create, edit, and format official documents and reports.
• Draft emails and letters, liaise with stakeholders.
• Prepare meeting agendas and distribute minutes.
• Maintain filing systems and office operations.
• Support projects including research and data tracking.
• Monitor document routing and clearance processes.
• Coordinate IT support and office supplies.
• Oversee onboarding and offboarding tasks.
• Handle sensitive information with confidentiality.

Skills

MS Office Proficiency

Strong communication

Organizational skills

Education

Associate’s degree or equivalent experience

Job description

The Building People is seeking a Program Support Administrative Specialist to provide a broad range of administrative and program support functions within a government-facing environment in Washington, DC. The role emphasizes scheduling, correspondence management, data entry, and document preparation to support executives and teams.

You will manage complex calendars, draft communications, prepare briefings, and maintain filing systems while ensuring compliance with agency policies and