Administrative Support Specialist — Front Desk & Docs

PeopleAdmin, Inc.; Chicago (IL); On-site; USD 35,000 - 48,000; Full time

Job summary

PeopleAdmin, Inc. seeks an administrative professional to perform a range of duties including document preparation, file management, mail distribution, and front-desk assistance. The role requires knowledge of unit policies to communicate information about programs and services.

The position may involve serving as the primary staff assistant to a department manager and interacting with the public to clarify or provide information about activities. High school diploma required.

Qualifications

• High School Diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.
• Preferred: 1-5 years of progressively responsible administrative/office support experience, preferably in academic/university setting.
• Experience and/or ability to utilize office equipment/software; and ability to utilize University-specific systems (e.g., Banner Finance, Banner Student, AdmissionPros).

Responsibilities

• Perform a variety of administrative, secretarial, and office support duties including document preparation, records compilation, file organization and maintenance, mail distribution, and photocopying.
• Greet, refer, and assist visitors/ staff/ students; provide information about activities of the work unit or program.
• Serve as primary staff assistant to a department or program manager when needed.

Skills

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Education

High School Diploma or equivalency

Associate or Bachelor’s degree

Job description

PeopleAdmin, Inc. seeks an administrative professional to perform a range of duties including document preparation, file management, mail distribution, and front-desk assistance. The role requires knowledge of unit policies to communicate information about programs and services.

The position may involve serving as the primary staff assistant to a department manager and interacting with the public to clarify or provide information about activities. High school diploma required.