Technical Administrative Support Specialist

The Building People; Seattle (WA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical & Rx

Dental

Vision

Flexible Spending Accounts

401(k) Retirement Plan

Life Insurance/AD&D

Long Term Disability and Short-Term

Paid Time Off

Holiday Pay

Job summary

The Building People, LLC seeks a Technical Administrative Support Specialist based in Seattle, WA, to provide full-time administrative and technical support for a federal facilities program, with support to teams in Kansas City and Silver Spring.

You will manage office operations, prepare correspondence and reports, maintain project documentation, coordinate meetings and events, and support data reporting functions, ensuring compliance with federal standards and timely delivery of information.

Qualifications

• Advanced proficiency with Microsoft Office Suite and related tools.
• Experience preparing correspondence, reports, spreadsheets, and presentations.
• Ability to manage paper and electronic project office files.
• Skilled in maintaining calendars, tracking action items, and coordinating meetings.
• Experience preparing monthly reports and processing administrative documentation.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.

Responsibilities

• Manage office operations and administrative workflows.
• Prepare correspondence, reports, spreadsheets, and presentations.
• Maintain project documentation and filing systems (paper and digital).
• Coordinate meetings and events; track action items.
• Support data reporting functions and compliance with federal standards.

Skills

MS Office Suite

Correspondence & reports

File management

Calendar management

Meeting coordination

Monthly reports & admin docs

Organizational skills

Written & verbal communication

Education

Bachelor's degree in Business Administration or related field

GPA 3.0+

Job description

The Technical Administrative Support Specialist provides full-time administrative and technical support for a federal facilities program. Based in Seattle, WA, this role also supports teams in Kansas City, MO, and Silver Spring, MD. Responsibilities include managing office operations, preparing correspondence and reports, maintaining project documentation, coordinating meetings and events, and supporting data reporting functions. This position is essential to ensuring effective office coordination, compliance with federal standards, and timely delivery of project information.

Required Experience & Skills

• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Access, Outlook, Project).
• Experience preparing correspondence, reports, spreadsheets, and presentations.
• Ability to manage both paper and electronic project office files.
• Skilled in maintaining calendars, tracking action items, and supporting meeting coordination.
• Experience preparing monthly reports and processing administrative documentation (mail, submittals, modifications, travel reimbursements).
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.

Preferred Experience & Skills

• Prior experience supporting Federal programs.
• Background in facilities or construction project support environments.
• Familiarity with office compliance processes, including adherence to government formatting and correspondence standards.

Required Education

• Bachelor's degree in Business Administration, Liberal Arts, or related field.
• Minimum GPA of 3.0 or higher from an accredited institution.

Preferred Education

• Master's degree in Business Administration, Project Management, or related field.
• Professional certifications in administrative or project support functions.

*Salary offered will be commensurate with the candidate's experience, qualifications, and certifications.

*Our positions may require a background screening and clearance directly from the Government.

*Please note that telework arrangements are subject to change based on customer requirements.

ADDITIONAL INFORMATION

Competitive benefits for eligible employees include:

• Medical & Rx
• Dental
• Vision
• Flexible Spending Accounts
• 401(k) Retirement Plan
• Life Insurance/AD&D
• Long Term Disability and Short-Term Disability
• Paid Time Off
• Holiday Pay

All positions require a background check after acceptance of our offer. The selected candidate will be eligible to begin employment before the background check has been finalized. However, continued employment will be contingent upon the results of your reference/background check from The Building People, LLC. Your position may require special credentialing, clearance, and access as a condition of employment. In the event the government or client does not sponsor or approve your clearance, it may result in termination of your employment.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at [e-mail] and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.

For more information, view the EEO is the Law Poster and Pay Transparency Statement.