Program Support Administrative Specialist (Secret Cleared)

The Building People; Washington (District of Columbia); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Medical & Rx

Dental

Vision

Flexible Spending Accounts

401(k) Retirement Plan

Life Insurance/AD&D

Long Term Disability and Short-Term

Job summary

The Building People is seeking a Program Support Administrative Specialist to provide a broad range of administrative and program support functions within a government-facing environment in Washington, DC. The role emphasizes scheduling, correspondence management, data entry, and document preparation to support executives and teams.

You will manage complex calendars, draft communications, prepare briefings, and maintain filing systems while ensuring compliance with agency policies and

Qualifications

• 2+ years of administrative support experience.
• Proficiency in Microsoft Office Suite.
• Strong communication and organizational skills.
• Background screening may be required.

Responsibilities

• Provide high-level administrative support to executives.
• Coordinate complex calendars and meetings.
• Create, edit, and format official documents and reports.
• Draft emails and letters, liaise with stakeholders.
• Prepare meeting agendas and distribute minutes.
• Maintain filing systems and office operations.
• Support projects including research and data tracking.
• Monitor document routing and clearance processes.
• Coordinate IT support and office supplies.
• Oversee onboarding and offboarding tasks.
• Handle sensitive information with confidentiality.

Skills

MS Office Proficiency

Strong communication

Organizational skills

Education

Associate’s degree or equivalent experience

Job description

Program Support Administrative Specialist will provide a range of administrative and program support functions such as scheduling, correspondence management, data entry, recordkeeping, document preparation, and coordination of office activities. The specialist will ensure all tasks are carried out in accordance with the applicable agency policies and procedures. Responsibilities include:

• Provide high-level administrative and clerical support to executives, senior management and employees.
• Coordinate complex calendars, scheduling meetings and arranging logistics for briefings and working sessions.
• Create, edit, and format documents, official correspondence, presentations, reports, memorandums and spreadsheets.
• Handle incoming and outgoing correspondence, drafting emails and letters, and serving as a liaison between the senior official and internal/external stakeholders.
• Prepare meeting agendas, take minutes, and distribute summaries and action items.
• Maintain and organize filing systems, both digital and physical, and ensure smooth operation of the executive and/or senior management office.
• Support executives, senior management and employees with various projects, which may include research, data compilation, and tracking progress.
• Track and monitor document routing, signature, and clearance processes.
• Serve as point of contact for office supply requests, IT support coordination, and other service needs.
• Support personnel onboarding and out-processing tasks (e.g., welcome packages, workspace preparation).
• Handle sensitive information with discretion and maintain confidentiality.

Required Experience & Skills

• 2+ years of administrative support experience
• Proficiency in Microsoft Office Suite
• Strong communication and organizational skills

Required Education

• Associate’s degree or equivalent experience
• Salary offered will be commensurate with the candidate's experience, qualifications, and certifications.
• Our positions may require a background screening and clearance directly from the Government.
• Please note that telework arrangements are subject to change based on customer requirements.

Additional Information

Competitive benefits for eligible employees include:

• Medical & Rx
• Dental
• Vision
• Flexible Spending Accounts
• 401(k) Retirement Plan
• Life Insurance/AD&DD
• Long Term Disability and Short-Term Disability
• Paid Time Off
• Holiday Pay

All positions require a background check after acceptance of our offer. The selected candidate will be eligible to begin employment before the background check has been finalized. However, continued employment will be contingent upon the results of your reference/background check from The Building People, LLC. Your position may require special credentialing, clearance, and access as a condition of employment. In the event the government or client does not sponsor or approve your clearance, it may result in termination of your employment.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at [e-mail] and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.

For more information, view the EEO is the Law Poster and Pay Transparency Statement.