Administrative Specialist: Programs & Events Support

The Johns Hopkins University; Washington (District of Columbia); On-site; USD 55,000 - 97,000; Full time

Job summary

The Johns Hopkins University Bloomberg Center in Washington, DC seeks an Administrative Specialist to support the Communications, Events and Programming, Engagement, and Arts & Culture teams. The role reports to the Chief of Staff and works with other administrative staff.

Responsibilities include calendar management, meeting prep, staff coordination, event support, travel reimbursements, reports, policy guidance, and problem solving, with opportunities to lead projects.

Qualifications

• Bachelor's Degree.
• Four years of progressively responsible administrative experience, with experience working on special projects and assignments.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma.

Responsibilities

• Independently manage complex calendars and meeting schedules based on an understanding of shifting priorities.
• Provide preparation for meetings, presentations, and discussions by gathering critical details to facilitate timely responses and task management.
• Support staff management and team meetings and provide follow-up on action items.
• Anticipate departmental needs by prioritizing incoming work to ensure timely and effective resolution and following up with deadlines, drafts, reminders.
• Lead or significantly contribute to recurring or ad-hoc projects, including providing support or guidance to other staff.
• Assist with planning and conduct of events as needed.
• Perform general office management necessary for efficient operations.
• Ensure timely processing and submission of travel reimbursements, online payments, purchase orders, and non-employee expense reimbursements.
• Locate and compile information to format and produce reports, graphs, tables, records, and other sources of information.
• Responsible for answering questions, providing guidance, and disseminating information.
• Interpret and communicate operating policies.
• Proactively identify and assist with the resolution of administrative problems.
• Maintain high-level knowledge of the informal and formal department goals, standards, policies, and procedures including familiarity with other departments in the school/division.
• Other duties as assigned.

Skills

Administrative experience

Education

Bachelor's Degree

Job description

The Johns Hopkins University Bloomberg Center in Washington, DC seeks an Administrative Specialist to support the Communications, Events and Programming, Engagement, and Arts & Culture teams. The role reports to the Chief of Staff and works with other administrative staff.

Responsibilities include calendar management, meeting prep, staff coordination, event support, travel reimbursements, reports, policy guidance, and problem solving, with opportunities to lead projects.