Senior Executive Administrative Assistant – Federal Programs

The Building People; Washington (District of Columbia); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical & Rx

Dental

Vision

FSA

401(k) Retirement Plan

Life Insurance/AD&D

Long Term & Short Term Disability

Paid Time Off

Holiday Pay

Job summary

The Building People is seeking an Executive Administrative Assistant to support a federal client in Washington, DC. The role involves high-level administrative tasks, calendar management, travel arrangements, and reporting. Requires six years of experience, strong writing skills, and proficiency in Microsoft Office.

This position may require background checks and government clearance; telework may be subject to client requirements. Competitive benefits are offered.

Qualifications

• Six years of relevant administrative experience.
• Proficient in Microsoft Office Suite (2010 or newer).
• Excellent writing and editing skills.

Responsibilities

• Manages multiple calendars and schedules meetings.
• Prepares agendas for internal/external meetings and drafting briefing materials.
• Arranges/coordinates domestic and international travel.
• Composes and prepares correspondence for senior management.
• Tracks incoming issues for Director & Deputy Director and ensures timely responses.
• Monitors and responds to emails.
• Prepares draft PowerPoint presentations and reports as needed.
• Maintains digital and paper files.
• Serves as office receptionist and customer service representative.
• Provides conference administrative/travel support to Operations Team and Program Managers.
• Manages conference room scheduling and setup including webinars and videoconferences.
• Manages logistics of monthly All-Hands meeting (room reservation, setup, webinars, remote attendees).
• Supports development of Travel Authorizations and manages travel funds expenditure.
• Supports development of process documents such as travel, onboarding and general SOPs

Skills

Six years experience

Strong writing skills

Microsoft Office Suite

Education

B.S./B.A. in Business Management

Tools

Microsoft Office Suite

Job description

The Building People is seeking an Executive Administrative Assistant to support a federal client in Washington, DC. The role involves high-level administrative tasks, calendar management, travel arrangements, and reporting. Requires six years of experience, strong writing skills, and proficiency in Microsoft Office.

This position may require background checks and government clearance; telework may be subject to client requirements. Competitive benefits are offered.